Senior Event Co-ordinator

Lipton Media

Senior Event Co-ordinator

(13-month contract)

£35,000 – £38,000 Base + Excellent Benefits

Leading membership body seeks a highly talented events professional to join their team on a 13 month contract.

Our client is a leading professional membership body representing a community of thousands of professionals across the UK. Their purpose is to link, educate and inspire their members to help build sustainable futures for all.

The Role: Events Executive

You will be tasked with delivering client services, administrative tasks and operations logistics for a packed-out schedule of events.

You will need to be involved in every step of event delivery such as planning, operations and stakeholder management.

Key Responsibilities

Event administration

• You will be the first point of contact for event enquiries by email and phone, supporting customers including members and stakeholders from across the investment sector.
• You will lead on end-to-end management of the registration process for events, supporting customers when they face issues and working with the IT and Digital team to resolve any problems (complete training provided on how to manage the registration process).
• You will maintain and regularly update the event summary report and support the Events and Marketing Manager in more detailed reporting and evaluation to evolve the event programme strategy.

Event delivery

• You will coordinate events proposals as they come in both from volunteers and from your colleagues, making sure that relevant checks and approvals take place before events are scheduled.
• You will manage the events calendar so that events do not clash with each other or other key activities. You will work with volunteers and staff to temporarily hold dates as appropriate and confirm clearly when the deadline for holding a date has passed.
• You will manage the programme of webinars, ensuring that registration data is loaded to the webinar system and helping to resolve any issues customers face in accessing webinars.
• You will take the lead on delivering several in-person events throughout the year by coordinating volunteers, speakers and stakeholders to produce high quality events.
• You will identify, evaluate and book venues including negotiating venue contracts and costs.
• You will manage event speakers to ensure they are well prepared and meet deadlines for submissions.
• You will provide a high standard of onsite management at events, making sure things run smoothly and that attendees have a positive experience.

Essential experience

• You have experience in events administration and delivery in a corporate environment such as a B2B events organiser or a professional body.
• You have experience in addressing customers queries by phone and email.
• You have experience in using MS Office and are competent with MS Outlook, MS Word and MS Excel.
• You have some experience in managing event registration data in a CRM system (we use Dynamics so it would be particularly useful to have knowledge of this system)

Lipton Media is a dynamic, proactive and progressive media recruitment agency solely dedicated to the media industry. We are leaders across media sales and creative opportunities.

We cover: media, digital media, print, exhibition, event, conference, outdoor and radio sales, in addition to marketing, conference production and editorial jobs.

Our clients range from small start-up companies to FTSE 100 and 250 businesses. We work with people at every stage of their career from undergraduates looking for their first entry point into sales to senior managers and directors looking for their next move.