Facilities Workplace and Safety Manager

York, Yorkshire
OSS Health
Job Description

Responsible for the organization’s day-to-day compliance, scheduling of required testing, maintenance, inspections, record keeping, and standards for Environment of Care chapters: Safety, Utilities, Hazardous Materials, and Life Safety. Acts as the Safety Officer to ensure a safe environment for patients, staff, and visitors, addressing fall prevention, infection control, proper storage, and medication safety. Implements programs, procedures, and policies for proper maintenance and management of locations. Maintains tenant correspondence for leased spaces, prepares property operation manuals, and assists with property management plans alongside the Facilities Manager. Prepares administrative forms such as expense reports, cost analyses, and capital budget requests. Supports capital projects, contract reviews, and negotiations as needed.

Qualifications and Education

• High school diploma or GED; trade school completion preferred but not required.
• Minimum of 3 years’ experience in commercial/healthcare property management focusing on Environment of Care.
• Experience with Joint Commission and Pennsylvania Department of Health standards and compliance.
• Construction and design experience is a plus but not mandatory.
• Proactive with the ability to meet deadlines.
• Strong project management skills.
• Excellent teamwork and interpersonal skills.
• Ability to follow through on tasks.
• Dependable, flexible, and maintains confidentiality.
• Effective oral and written communication skills.
• Proficient computer skills.
• Ability to multitask and prioritize.
• Capable of working independently at a high level.

Essential Duties and Responsibilities

• Ensure compliance with safety, utilities, hazardous materials, and life safety standards; serve as Safety Officer.
• Conduct property and safety inspections; oversee vendor work.
• Prepare for audits and maintain current industry certifications.
• Stay updated on industry trends and regulatory changes.
• Maintain records of property agreements, maintenance, repairs, and projects.
• Respond promptly to tenant inquiries, problems, and complaints.
• Coordinate tenant move-ins and move-outs; update property condition reports.
• Obtain bids and manage capital improvement projects.
• Assist with tenant finish construction and supervise contractors and staff.
• Prepare lease-related documents and maintain vendor insurance files.
• Manage service contracts and maintain vendor lists.
• Generate monthly management reports and assist with budgets.
• Review expense reconciliations and handle tenant correspondence.
• Perform other assigned duties and projects.

Other Information

Language Skills: Effective communication with staff, physicians, and the public; fluent in English.

Physical Demands: Walking, climbing, bending, lifting up to 75 pounds, operating machinery, and responding to emergencies. Reasonable accommodations available for disabilities.

Work Environment: Exposure to bloodborne pathogens, chemicals, hazards, and various weather conditions. Long hours and stressful situations may occur. Indoors and outdoors work settings.

Note: This description covers essential duties; other tasks may be assigned as needed.

Equal Opportunity Employer. Applicants will be notified of rights per federal employment laws. For details, review the Department of Labor’s “Know Your Rights” notice.