Finance and Facilities Coordinator

Four Squared Recruitment Ltd
Location: Worcester (with hybrid flexibility after probation)
Hours: Full-time or part-time considered
Salary: £30,000 – £35,000

We are currently recruiting on behalf of a well-established business in Worcester that operates within a dynamic, fast-paced sector. They re looking for a capable and proactive Finance Assistant to join their close-knit team, supporting the Finance Manager and wider department with a variety of duties, including prepayments, reconciliations, and supplier payment processes.

This is a fantastic opportunity for someone with a finance background who enjoys a varied role with both structure and responsibility. While the core focus will be supplier reconciliations and financial reporting, the successful candidate will also provide ad-hoc support to the Credit Control function during periods of annual leave, and assist with month-end and year-end processes.

Key Responsibilities:

• Calculate deposit payments against supplier order summaries
• Reconcile prepayment sheets and update ERP software (SAP)
• Month-end reconciliation of Prepayments and Stock In Transit accounts
• Investigate and resolve discrepancies in SAP versus control sheets
• Work with foreign exchange contracts where relevant
• Reconcile shipping documentation and finalise supplier balance payments
• Calculate proposed duty amounts from shipping docs
• Investigate Gross Profit variances at month-end
• Match invoices to delivery notes and approve where applicable
• Maintain OPR spreadsheets (knowledge desirable)
• Support compliance for supplier prepayments and SIT during annual audit
• Assist with facilities management, including building compliance, utilities, and H&S tracking

Additional Finance Support:

• Assist in preparation of month-end management accounts
• Provide Credit Control support during absence cover
• Reconcile bank accounts (including PayPal, Stripe, and current accounts)
• Manage and process weekly payment runs in line with supplier terms
• Assist with Year-End accounts preparation and external audit queries
• Submit VAT returns to HMRC
• Reconcile incoming supplier invoices

What We re Looking For:

• Experience in a finance, accounts, or bookkeeping role
• Solid knowledge of SAP or similar ERP system
• Confident with reconciliations, month-end processes, and prepayments
• Exposure to shipping documentation or international supplier payments is an advantage
• Comfortable working both independently and within a small team
• Strong Excel skills
• Ability to multitask and meet deadlines in a varied role
• Positive, flexible attitude willing to support multiple areas when needed

Benefits & Working Environment:

• Office-based role in Worcester, with flexibility to work from home 1 day per week after settling in
• Supportive and collaborative team culture
• Flexibility around working hours for the right candidate (e.g. school hours, part-time considered)
• Long-term stability and career development potential

If you are a finance professional seeking a new role then please apply or contact Munnie Thaman at Four Squared Recruitment.