Document Controller

City, Leeds
Caval Limited

Document Controller – Leeds

Project: 30m + new build education project
Location: Leeds, West Yorkshire
Job Type: Permanent
Reporting into: Project Manager

About the Company

Our client is a leading UK based construction and engineering contractor with a strong reputation for delivering high-quality, complex projects across a wide range of sectors, including residential, education, healthcare, and industrial. With more than 100 years of experience, they are dedicated to offering innovative solutions, outstanding service, and sustainable outcomes. Their shining recommendations and growth are shown through the many accreditations and construction industry awards.

The Opportunity

With extensive experience as a Document Controller and a solid background in new build and refurbishment projects, you will apply your industry knowledge and document management skills to support the project team on a new educational development valued at over 30 million. You will be based on site and your responsibilities will include managing document control processes, ensuring accurate and timely distribution of drawings and project documents, maintaining version control and audit trails, liaising with contractors and consultants, and supporting the team in meeting compliance and quality standards throughout the project lifecycle.

What We’re Looking For

Experience:

• Strong background within the industry with at least 3 years of experience working in a similar position for a leading construction contractor
• A proven history of working on new build / refurbishment projects with build values in excess of 5m
• Experienced and proficient in the use of document management systems

Key Skills:

• Strong IT skills
• Quality control skills
• Knowledge of standards and regulations
• Strong communication and attention to details
• Effective time management and problem solving
• Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts

Key Responsibilities

• Quality assurance
• Process management
• Use of document management systems
• Regularly reporting to the Project Manager / management team
• Assist with the administration of the induction process as required
• Provide relevant stakeholders with the most current and accurate documents
• Ensure adherence to all company documents and procedures is consistently upheld
• Manage and oversee the administration of the Document Control system for the project
• Offer training and assistance to team members on document control procedures and software
• Generate and distribute regular reports on document status, outstanding issues, and compliance
• Ensure all documents adhere to company standards, industry regulations, and project requirements
• Safeguard sensitive and confidential information, ensuring access is limited to authorized personnel only
• Prepare documents for audits and inspections, ensuring all required information is accurate and complete
• Arrange, oversee, and preserve all project-related documentation, including drawings, specifications, contracts, and correspondence
• Establish and administer document control systems and software to ensure efficient storage, retrieval, and distribution of documents
• Create and upkeep electronic and physical filing systems, ensuring documents are accessible and well-organized
• Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
• General administration tasks such as answering the phone and emails, ordering office supplies, setting up meeting rooms, assisting with timesheets when required, any ad hoc duties

Why Join?

• Work for a company that prioritises quality, integrity, and innovation
• Opportunity to join one of the UK’s leading privately-owned construction and development groups
• Be part of a company with a proven track record of award-winning projects and industry recognition

Contact Details:

Contact: James Shorte (Associate Director) or Emily O’Grady (Executive Senior Resourcer) at Caval – (phone number removed)