Sr Director, Advancement Administration

Shrewsbury, Shropshire
University of Massachusetts Medical School

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Sr Director, Advancement Administration Job Number: 8

Category: Advancement

Location: Shrewsbury, MA

Shift: Day

Exempt/Non-Exempt: Exempt

Business Unit: UMass Chan Medical School

Department: School – Adv-Executive Office – W400100

Job Type: Full-Time

Salary Grade: 48

Union Code: Non Union Position -W60- Non Unit Professional

Num. Openings: 1

Post Date: May 23, 2025

GENERAL SUMMARY OF POSITION:

Reporting to the Vice Chancellor for Advancement, the Senior Director of Advancement Administration & Finance serves as the lead administrative officer for a fast-paced, high-functioning Advancement department that raises $50 million annually from a variety of constituency groups. This position is a member of the senior management team in the Advancement Office and is responsible for leading administrative and financial operations, human resources, information technology, donor records, and gift entry. Working under the guidance of the Vice Chancellor for Advancement, this position oversees budget development, departmental financial planning and management, gift accounting and records, business analysis, compliance, personnel administration, procurement, and space and property management.

MAJOR RESPONSIBILITIES:

1. Provide direct financial oversight and administrative management of a 25-person Advancement Office within UMass Chan Medical School that raises at least $50 million annually from individuals, corporations, and foundations across the globe.
2. Manage a team that includes an Associate Director, Manager-Gift Processing & Data Analysis, and a Database Analyst. Establish annual performance goals for staff and conduct regular performance evaluations.
3. Serve as a member of the Advancement Senior Leadership Team.
4. Work collaboratively to implement the vision and strategic plan/goals of the Advancement Office with various departments.
5. Manage the implementation of a new Advancement CRM in collaboration with the Database Analyst and UMass Foundation.
6. Develop and administer the budget for the Advancement Office.
7. Manage all aspects of human resources, including onboarding, exit processes, recruitment, professional development, and performance evaluations. Liaise with UMass Chan HR and related organizations.
8. Serve as liaison to UMass Chans Office of Financial Services and Grants and Contracts Administration.
9. Interact regularly with the UMass Foundation and the UMass Presidents Office regarding trustee reporting, endowment, ad hoc reporting, and database/software management.
10. Oversee procurement of office services, supplies, equipment, and property management, including contracts and inventories.
11. Engage with university donors and friends, maintaining high standards of fiscal responsibility, data integrity, and customer service.
12. Oversee facilities planning and utilization, ensuring resources support the advancement program.
13. Manage gift processing and financial functions, establishing priorities, policies, and procedures.
14. Ensure accuracy and timeliness of donor and gift records, complying with policies, IRS regulations, and industry standards.
15. Participate in university task forces, advisory committees, and councils as needed.
16. Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

• 10+ years of advancement or related experience, including management experience.
• Knowledge of non-profit fundraising, especially in complex environments like large medical or higher education organizations.
• Proven management skills, including supervision and delegation.
• Experience with budget management.
• Ability to work under pressure in a fast-paced setting.
• Experience with Advancement CRMs; Salesforce and Peoplesoft experience is a plus.
• Strong conceptual, problem-solving, attention to detail, and task completion skills.
• Ability to recruit, mentor, and develop staff.
• Understanding of confidentiality requirements.
• Ability to interact effectively with internal and external constituencies.
• Excellent interpersonal, verbal, and written communication skills, with sound judgment.
• Diplomatic negotiation skills.
• Ability to handle multiple tasks efficiently.
• Results-oriented team player.
• Flexibility to work some nights and weekends as needed.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

UMass Chan Medical School was among 23 companies recognized as 2023 “DEI champions” by The Boston Globe.

Named a U.S. News & World Report “2023 BEST MEDICAL GRAD SCHOOL” for Primary Care and Research.