Procurement Admin

Manchester, Lancashire
Munich Re
Overview

Job Title: Procurement Admin (HSB)

Department: Procurement

Reporting to: Head of UK Procurement

Location: Manchester

Duration: 12 month FTC (Maternity Cover)

Shared Services:

A Shared Service Provider to both UK Life Branch (Life Reinsurance provider) and Great Lakes Insurance SE (specialty provider of primary insurance services in the UK).

Key services that are provided include: Accounting/Finance/Tax; HR; Facilities Management; Procurement; Internal Audit; Legal and Data Protection. In addition, the responsibility for managing and servicing the Leases on behalf of the relevant London Business Units.

About the role

Collaborating closely with internal stakeholders and MRUK Central Procurement Team to co-ordinate procurement activity within HSB/MDIS. Acting as a key support for all teams and ensuring that business areas are fully aware of, and adhering to, the company procurement guidelines.

Day to day local interface for any procurement and outsourcing initiatives, including the implementation of tools and reporting, to support the business procurement and cost saving strategies. Focusing on delivering optimal sourcing solutions that create business value, strengthen supplier relationships, support digital transformation, and ensure compliance with regulatory and risk standards.

A key focus on the Sourcing Category of Mobility & Events, managing efficient day-to-day operational management in conjunction with the Fleet Management company.

Key Responsibilities

• Central interface between HSB/MDIS internal customers and CPUK Procurement Team in supporting all procurement activities, escalations, and adherence to the Procurement Policy.
• Support the Procurement Sourcing Category Managers with any HSB/MDIS Supplier contract negotiations, performance reviews and ensuring local compliance with the Procurement Policy.
• Management of the Fleet operations, working with business managers and fleet provider to ensure the fleet policy compliance, seek opportunities to reduce cost and improve operational efficiencies.
• Promote/Support the Business with the usage of Coupa to streamline and improve efficiency with the purchase of goods and services and ensure agreed processes are being adhered.
• Manage and act as escalation point for the relationships with our PPE/Stationery Suppliers.
• Support with producing the Quarterly Business Report that highlights cost savings, activities, and supplier performance.
• Maintenance of the Procurement SharePoint, ensuring policies, procedures and the contract authority matrix is kept up to date.
• Complete Procurement Purchase Order checks within the Coupa System.
• Ensure the Contract Database is maintained and the uploading of contracts into Coupa.
• Manage Suppliers and Finance Teams invoice issues and escalations.
• Facilitate the set-up of all new Engineers in the Coupa system.
• Completing Financial and Sanctions Checks.
• Support the Business with Coupa and the Concur Travel Portal training and system issues.
• Assist HSB/MDIS with the coordination of local software license contracts and renewals.

Leadership Qualities and Behaviors

Business Acumen (we think big) – You understand the business’ ambition, your team’s commitments and how your role contributes to this.

Plans and aligns (we lead the ‘we’) – You plan and prioritise your work to fit with deadlines and longer-term commitments for you and your team and collaborate with others, encouraging diversity of thought.

Action oriented (we grow with our clients) – You take on new tasks, opportunities and challenges with a keen interest. You have an appetite to learn and embrace new ways of working in order to improve efficiencies and effectiveness.

Self-development (we care and dare) – You demonstrate enthusiasm by seeking new ways to grow and be challenged, through both formal and informal development opportunities.

Communicating Effectively (we are clear and authentic) – You openly listen to the ideas of others, seek regular feedback to develop, consider the best method for communicating and ask for support and advice when unsure.

Key Skills & Experience

• A background working within a fast-paced team.
• Assertive and confidence to communicate at all levels.
• Excellent relationship management skills.
• Meticulous planner with a close eye for detail
• Self-motivated and pro-active.
• Proficient in MS office packages.
• Gain good working relationships both internal and externally.
• Work using own initiative and take advantage of opportunities.
• Ability to work to time scales and deadlines.

DesIred Qualifications & Educational Background

• Varied educational backgrounds considered.

Regulatory & Conduct Requirements

Ensuring compliance with Munich Re’s Code of Conduct and the FCA Conduct Rules

You will be rewarded with a great compensation package, on target bonus, 25 days annual leave with the option to purchase more along with private medical insurance and employers’ contributory pension of 10%. We are one of the few employers to offer fully paid 6months family leave for times when you need it the most.

At Munich Re, embracing the power of differences is at the core of who we are. We believe diversity fosters resilience and innovation and enables us to act on our purpose of helping humankind act braver and better. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.

If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.