Facilities Manager

VAL WADE RECRUITMENT

Facilities Manager, Educational Body, London, Permanent, £60,000-£70,000

An international educational organisation needs capable and proactive Facilities Manager – this is a permanent full time role. You will ensure the smooth running of office, seminar and examination accommodation, manage 2 staff members and also the health and safety policies and procedures.

Reporting to the Chief Operating Officer, responsibilities include:

• Managing and planning services including office security, maintenance, mail, archiving, cleaning, waste disposal, recycling, stock control, meeting and event set-ups and room resets
• Process month end reports for the COO to review office usage statistics
• Ensuring the delivery of housekeeping within the building which has events spaces to book
• Leading a team of two and delivering a cohesive, safe and effective facilities management service, taking responsibility for the performance management, coaching and development of the Facilities Management team
• Preparing and managing the department’s budget, monitoring and reporting against forecast
• Assisting the COO with day to day management of the landlord’s service charge budget
• Ensuring an effective reception service is provided
• Ensuring compliance with health and safety regulations and ensuring seamless provision of office services functions office associated health and safety to include: fire safety, DSE, manual handling, first aid, PAT, L8
• Overseeing the management of all external FM contracts, including monitoring, auditing and checking quality and performance
• Playing an active part in the development, testing and on-going management of the disaster recovery and business continuity plans as a member of the Business Continuity Working Group
• Providing a 24/7 first-line response to incidents and emergencies on site and reacting appropriately
• Providing an annual Health and Safety report for the Audit & Risk Committee
• Developing new working practices and implementing changes to improve service delivery and efficiencies
• Acting as first point of contact for sub tenants and help implement arrangements for future sublets
• Ensuring delivery on all service level agreements

You will need:

• Ideally NEBOSH qualification with experience of delivering in-house FM services in a medium sized organisation with multiple visitors and events. IOSH qualification would be desirable
• Experience of managing health and safety including an in-depth knowledge and understanding of statutory guidance and health and safety within office environment
• Confident IT skills including MS Office, health and safety applications, CCTV software, storage and archiving systems and room booking systems
• Problem solving, with a track record of making considered analytical decisions. The ability to keep up to date with new developments and best practice and to apply creativity and innovation
• You will also need first class planning and organisational skills and to be a great communicator
• Previous experience of tendering for and managing significant external contracts
• Experience of setting and managing a significant FM budget
• Previous experience of working in a multi-tenanted building and working with managing agents
• Project management experience
• In-depth knowledge of disaster recovery and business continuity management systems
• The ability to work out of office hours including occasional weekends and Bank Holidays is needed.

Experience of managing service charge budgets and previous experience as member of a Disaster Recovery /Business Continuity Team would be desirable.

This is a fantastic opportunity for a Facilities Manager to work within a dynamic company. Apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.