Admin Assistant

Inverness, Highland
Pertemps Scotland
Job Role: Admin Assistant
Pay: 13.52 per hour
Start: ASAP
Contract Length: 3 Months Initially
Location: Inverness
Hours: Monday to Friday 8am-4pm

Key Responsibilities:

• Provide administrative and clerical support to colleagues, supervisors, and managers across the service
• Maintain accurate and up-to-date records
• Assist in preparing and issuing contract documentation, including work orders, variations, and completion certificates
• Monitor contract schedules and track deadlines to ensure timely completion
• Accurately input and manage data within contract systems and spreadsheets
• Maintain organised digital and physical filing systems for compliance and audit requirements
• Liaise with contractors, tenants, and internal teams to coordinate access and schedule works
• Respond to queries and handle routine correspondence relating to contracts and compliance
• Track statutory compliance data and escalate overdue inspections or non-compliance issues
• Provide general administrative support, including document handling, minute-taking, and assisting with ad hoc tasks

Key Skills:

• Skilled in using Microsoft Word to create professional letters, reports, and contract documents
• Proficient in Microsoft Excel for data management, compliance tracking, and report creation
• Comfortable working across multiple digital systems, including databases and contractor platforms
• Strong attention to detail when handling sensitive compliance and financial information
• Effective communicator, able to engage clearly with contractors, tenants, and internal teams
• Well-organised, with the ability to manage multiple tasks, deadlines, and schedules efficiently

Apply Now – Please attach your CV and one of our colleagues will call you back as soon as possible