Administration Assistant

PDA Search & Selection

Job Title: Administration Assistant

Location: Office based role in Glasgow

Salary: £24,969.00 per annum

Hours: 37.5 hours a week. Monday to Friday, predominantly 8am-4pm with 1 week of 12pm-8pm & 7am-3pm every 6 weeks

We are advertising this Administrator role on behalf of our client City Facilities Management . City were established in 1985 and the company has grown to become one of the world s largest privately held, integrated FM companies.

Job Function:

To provide administrative support to the FM contract whilst operating in compliance with company policy and procedure.

Principle Accountabilities:

• Represent the company in a professional manner at all times and develop a good working relationship with CBES and Co-op colleagues.
• Raising, monitoring and recording of all purchase and hire orders and investigation of invoice queries where required.
• Maintaining the equipment hire log to monitor hire status and ensure costs are controlled.
• Monitor response times of field technician s to ensure job completion within agreed timescales.
• Liaison with parts suppliers and notification of delivery issues to the FM teams.
• Manage equipment deliveries, returns and replacements.
• Record departmental holidays / absence.
• Arrange meetings, preparation of meeting agenda and preparation / circulation of meeting minutes.
• Comply with any other reasonable request or instruction from the FM Contracts Manager.

Key Experience Required:

• Previous experience working in an office administration environment.
• Knowledge of Microsoft applications, specifically in Outlook and Excel.
• Strong attention to detail.
• Ability to work on own initiative & as part of a team.
• Ability to respond well to competing priorities and demands including time management and the ability to work to deadlines.

To apply for this role please submit your full and up to date CV to Andrew Bridges at PDA SEARCH & SELECTION LIMITED.