Bid Manager – Aerospace and Defence

Chippenham, Wiltshire
RINA Piraeus Team
What You’ll Do

Join our collaborative team and support the delivery of bids across the UK defence sector. As our new B2B Bid Lead, you’ll play a key role in managing documentation, coordinating stakeholders, and ensuring timely submissions for high-impact proposals.

• Support bid activities from Expression of Interest to Invitation to Tender
• Coordinate inputs from technical, legal, commercial, and business development teams
• Assist in drafting and formatting proposal documents
• Track deadlines and ensure compliance with submission requirements
• Maintain bid library and support continuous improvement initiatives
• Work closely with the team on compliance, governance, scheduling, and documentation
• Engage with key contributors with work split by business area
• Participate in bid/no-bid meetings and support strategy and resource assessments
• Ensure early attention to client stipulations and support structured timelines for larger bids
• Support reviews including pricing, peer/gold content checks, and final compliance

What We’re Looking for

• 1-3 years’ experience in bid coordination, proposal support, or project administration
• Experience supporting bids in the UK defence or public sector
• Strong organisational and communication skills
• Familiarity with procurement portals (e.g. CDP, JOSCAR) is a plus
• Basic understanding of UK Procurement Regulations (PA23)
• Eligibility for UK Security Clearance (mandatory)
• Candidates with backgrounds in construction or consultancy are welcome
• Strong admin and deadline management skills (e.g. office managers)
• Proactive compliance checking and attention to detail
• APMP Foundation certification is desirable but not essential

Additional Information

• This role is open to candidates across the UK
• Working Pattern includes shorter days on a Friday (08:15-17:15 Mon-Thu, 08:15-12:45 Fri) and working-from-home contracts considered
• Security clearance eligibility will be required

Why RINA?

We care about your career, your wellbeing, and your future. At RINA, we offer:

• Generous Holiday Entitlement: 25 days + bank holidays, with an option to buy 5 more
• Flexible Working: Smarter Working Policy to support work-life balance
• Family Support: Paid parental leave and healthcare cover (with options for dependents)
• Professional Development: Funding for Chartership, training, and memberships
• Inclusive Culture: We celebrate diversity and foster a supportive environment
• Additional Benefits: 6% matched pension, Octopus car scheme, life assurance, bonuses, and more
• STEM Advocacy: 4 half-days of paid leave for STEM Ambassador work

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.