Bookkeeper / Officer Manager

Four Squared Recruitment Ltd
Bookkeeper / Office Manager
Part time, 4 days per week
Hybrid – 3 days office based, 1 day home based
Permanent £35,000 – £45,000 p/a (pro rata, dependent on experience)

This role is responsible for delivering accurate, timely bookkeeping across multiple businesses, while also supporting the smooth and efficient running of the office. Alongside core transactional finance duties, the postholder will oversee and support team members, manage office operations, and promote quality, efficiency, and best practice across the business.

Key Responsibilities
Bookkeeping & Financial Operations

• Maintain accurate financial records across multiple business entities, including purchase ledger, sales ledger, and general ledger entries
• Oversee and issue customer invoices; monitor aged debt and support credit control activities for each business
• Reconcile bank accounts, credit cards, and key balance sheet accounts on a routine basis
• Process monthly payroll and associated journals
• Prepare and submit VAT returns
• Post payroll journals, accruals, prepayments, and support month end close activities
• Responsibility for the preparation of monthly management accounts for multiple businesses, ensuring clear separation and accuracy
• Assist with the preparation and ongoing maintenance of cash flow forecasts, highlighting risks and variances
• Manage intercompany transactions and reconciliations where applicable
• Support year end processes and liaise with external accountants as required

Operations & Office Management Duties

• Take responsibility for contracts administration, ensuring accurate set up, tracking, and control across the businesses
• Act as a key finance contact for operational teams, building strong working relationships around invoices, budgets, and financial queries
• Office management responsibilities, including day to day oversight of office operations and supervision of 3 direct reports
• Coordinate office procedures, policies, and systems to ensure effective and efficient working practices
• Liaise with suppliers and service providers
• Support onboarding processes and general people related administration in collaboration with management
• Provide clear, timely financial communication to non finance colleagues
• Support managers with reporting requirements, budget queries, and cash flow information
• Identify opportunities to improve processes, controls, and efficiencies across finance and office functions

Skills & Experience Required
Essential

• Proven experience as a Bookkeeper
• Strong understanding of double entry bookkeeping and financial controls
• Experience managing accounts for multiple businesses or entities
• Experience using Xero and Sage Payroll
• Confident reconciling accounts and producing accurate financial records
• Previous experience supervising or mentoring team members
• Strong Excel skills (pivot tables, lookups, data validation)
• Excellent attention to detail, organisation, and ability to manage multiple deadlines
• Strong communication skills and the ability to explain financial information clearly

Desirable

• Experience in a combined Bookkeeper / Office Manager role
• Knowledge of payroll processing and compliance

Personal Attributes

• Reliable, proactive, and solutions focused
• High levels of integrity, confidentiality, and professionalism
• Comfortable working across multiple priorities and business areas
• Continuous improvement mindset with confidence to suggest and implement new ideas

This is a part time permanent position with a salary of £35,000 – £45,000 p/a FTE, dependent on experience.

For more information on this position, please contact Harriet Ali at Four Squared Recruitment.

If you have not heard from us within three weeks of submitting your application, please assume that your application has been unsuccessful on this occasion. We thank you for your interest and encourage you to apply for future opportunities.