Building Services Contracts Manager

Hove, Sussex
Impellam

Building Services Contracts Manager

Location: Brighton & Hove, BN3 (Hybrid set up – 4 days on site 1 from home)

Contract Length: 3 Month Contract

Payrate: £22.94 per hr. via PAYE OR £29/hr. via umbrella

Job purpose

To manage and supervise the delivery of mechanical, electrical, and building fabric maintenance and minor project works across a diverse property portfolio, ensuring compliance with health and safety legislation, optimizing building performance, and maintaining accurate asset and compliance records. The role ensures value for money, operational efficiency, and safe, fit-for-purpose environments for all building users.

Principal accountabilities

1. Undertake all aspects of the execution, supervision, implementation, and monitoring of Mechanical & Electrical (M&E) planned cyclical maintenance contracts and minor project/remedial M&E and planned cyclical and reactive building fabric works.
2. Ensure that all M&E systems comply with appropriate Health & Safety (H&S) regulations and provide fire prevention, gas, and electrical safety always. To ensure compliance by Contractors and relevant Council staff with all relevant statutory legislation and council requirements when working in all directorates within the council property portfolio.
3. Undertake periodic condition surveys and inspect all requests for planned repair and maintenance work to operational buildings and provide information to the Building Services Operation Manager for use in the formulation of annual budget requirements.
4. Design and specify minor M&E and fabric maintenance works, prepare specifications, schedules of work and schedules of conditions in real time. Obtain, appraise, and recommend acceptance of quotations and tenders.
5. Assist in the preparation of contract documents, inspect, and supervise works on site, recommend payments in the accepted form, and settle final accounts including the measurement of variations and the resolution of claims. Supervise and administer contracts in accordance with the Council’s contract standing orders and financial regulations.
6. To be familiar with the Key Performance Indicators (KPI’s) for contractors and consultants undertaking work for the Council. Monitor their performance including to record and file all relevant compliance and operational documentation and report back to the Building Services Operation Manager for their review as required.
7. To survey and advise the Building Services Operation Manager about requested building services works. Provide budget costs and prepare project feasibility studies as required.
8. Liaise with and support the Facilities & Building Services team in carrying out their duties in the operation of the Helpdesk function to ensure consistency of customer service levels and communication between all stakeholders.
9. Investigate and report on complaints concerning repairs and maintenance, as directed by the Building Services Operation Manager, including those raised by elected member’s enquiries and to act where applicable.
10. Liaise with the other relevant colleagues and teams including the council’s Compliance Manager to ensure statutory duties are performed on time and that records are produced and delivered within the contract specified periods.

Essential criteria

Job-related education, qualifications, and knowledge

• Thorough and up-to-date knowledge in maintenance principles and application of building services within new and existing operational buildings and an understanding of building service systems and plant, and their maintenance requirements.
• A sound knowledge of current legislative and Health & Safety requirements relating to work covered by a Facilities and Building Services Team and ensuring compliance is achieved across a large and varied property portfolio.

Experience

• Experience of managing and maintaining a large commercial property portfolio within the building services industry and achieving value for money outcomes whilst ensuring full compliance with all relevant legislation including electrical, gas, fire safety, asbestos, legionella, LOLER.
• Experience in relation to the evaluation and application of innovative, energy efficient, and renewable building service schemes to appropriate projects and contracts.
• Experience in the legislation and application for the control of legionella within domestic water systems including the monitoring, management, and maintenance of water systems to comply with ACoP L8.
• Proven experience of monitoring and supervising Mechanical & Electrical term maintenance contracts and managing a wide range of cyclical and reactive building services tasks including managing small facilities and building service-related projects.

Skills and abilities

• Excellent organisational skills with the ability to work under pressure and effectively prioritise responsibilities, with minimal supervision, and to implement a wide-ranging work schedule.
• Ability to think creatively, to solve problems and to develop and implement new systems and procedures.
• Ability to collaborate effectively with a diverse range of internal and external stakeholders and provide a customer focused service.
• Effective research skills and the ability to maintain up to date knowledge on the technical aspects of the M&E and building fabric environment and all associated building matters.
• Ability to use a wide variety of computer applications including word processing, spreadsheets, databases and presentational programs, such as MS Word, Excel, Powerpoint, and CAFM systems.

If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or 161).

Guidant, Carbon60, Lorien & SRG – The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy.