Business and Executive Support / Office Manager

Leeds, Yorkshire
Rabb-IT

Job Title: Business and Executive Support / Office Manager

Location: Calverley, Leeds

Salary: £25,000 – £30,000 per annum

Job Type: Full time, Permanent

Are you an Office Guru with a minimum 5 years’ experience in an Administration role? Are you looking for a long-term opportunity to become a vital member of a dynamic team? Would you like a fresh challenge that includes being involved in lots of varied tasks within a small but extremely busy and ambitious IT company?

Well, this may be the role for you!

We want to bolster our team with a Superstar Administrator that can keep us all in check and support our Executives.

We need an enthusiastic all-rounder who is not afraid to roll their sleeves up and get involved in all sorts of tasks. We need someone that is process driven and can spot where help is needed and offer support. We need a seasoned professional with expertise in office administration, sales & purchasing, finance support, HR admin, diary and travel arrangements, all whilst keeping the office running smoothly for our teams.

We are truly a fast-paced company, so you need to be an expert multi-tasker.

This is a broad ranging role and is not bound by the list below, but more by the willingness to take on new challenges and to support the company’s growth.

Key Responsibilities:

• Provide business support to the sales and project teams to process contracts & orders, schedule engineering visits, co-ordinate projects, raise purchase orders and obtain accurate information regarding prices and lead times.
• Keeping track of contract renewal dates, diarising anniversaries
• Play a key role in the recruitment process
• Maintain HR records including holidays & sickness, training plans, and policy documents
• Keep all Health & Safety checks and files up to date
• Organise and maintain the storage of all operating policies and procedures, creating a company Electronic Operating Manual
• Work flexibly to meet the needs of the business

About You:

• At least 5 years’ administrative experience
• The ability to communicate with everyone respectfully, from Apprentices to Directors
• Minimum Grade C or Level 4 GCSEs in Maths & English
• Impeccable spelling and grammar. If you don’t know your “there” from your “their” or how to use an apostrophe, then please don’t apply
• You will use Excel extensively alongside the team to provide management information, so you need Pivot Table, VLookup and ‘IF’ statement experience
• Experience of documenting processes and maintaining procedures
• Pay close attention to detail and think analytically, with exceptional organisational skills
• Be able to work on your own initiative, taking on responsibilities and challenges without the need for constant supervision, to ensure continuous improvement
• Action-orientated with a ‘get the job done’ ethos
• Have a positive attitude and the ability to manage your own time and organise your workload
• Be confident and self-assured, yet approachable; no shrinking violets here!
• Collaborative team player with a commitment to contributing to the success of the organisation – ‘I can do that for you’ needs to be your mantra.
• Solution-oriented mindset and the ability to adapt to a dynamic work environment.
• A desire to establish a long-term commitment and grow with the company
• Able to perform calmly under pressure and maintain attention to detail
• Computer Literate – must be competent and confident with IT, using it to its full extent. CRM databases, accounting packages, video calls, Microsoft products are used daily. We are an IT company, so we don’t like paper!
• Full driving licence and vehicle.

Benefits:

• Great working environment in Leeds suburbs
• 25 days holiday plus extra Birthday holiday – never work on your birthday again!
• Healthcare and Well-Being scheme
• Pension scheme (additional employer contribution)
• Training and Personal Development plan; helping you succeed!
• Free parking
• Free team lunch every month
• Life Insurance cover
• Great staff parties
• Fantastic culture and environment in which to thrive and develop
• Great employee referral scheme
• Pension and EV salary sacrifice scheme

If you’re interested in the role and would like to put yourself forward, please hit APPLY

Please note; due to the nature of the role, no sponsorship or relocation packages will be available for this position and so candidates must be eligible to both live and work in the UK to be considered.

Candidates with the experience or relevant job titles of: Administration, Facilities, Office Assistant, Office Support, Office Manager, Administration Assistant, Assistant, Business Support, Quality, Compliance, Database, Database Management, IT Support, Finance mayalso be considered for this role