Commercial Administrator

Leighton Buzzard, Bedfordshire
Hays Business Support

Your new role

An exciting opportunity has arisen for an organised and detail-oriented Project Coordinator / Operations Administrator to join a busy and growing business. This role is ideal for someone who enjoys working with data, managing multiple priorities, and supporting operational and commercial teams to ensure projects are delivered efficiently.Working closely with the Head of Operations, Contracts Manager, and wider project teams, you will play a key role in coordinating project information, maintaining accurate records, supporting procurement activities, and ensuring reporting processes are organised and up to date.

• Coordinate project and site mobilisation activities to ensure smooth project start-up.
• Prepare and maintain project budgets using established templates and systems.
• Support procurement processes, including material scheduling and supplier coordination.
• Manage and coordinate invoicing activities, ensuring accuracy and timely processing.
• Maintain accurate operational, commercial, and project records.
• Collect, organise, analyse, and distribute project information and business data.
• Produce reports and provide administrative support to Operations and Commercial teams.
• Facilitate effective communication and information sharing across departments.
• Support continuous improvement initiatives to enhance business processes and systems.
• Assist with general project administration and operational support as required.

What you’ll need to succeed

• Previous experience within an administration, project coordination, operations support, or commercial support role.
• Strong Microsoft Excel skills and confidence working with large volumes of data.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and priorities effectively.
• Experience maintaining records, reports, and business documentation.
• Proactive and solution-focused approach to work.

Desirable

• Experience supporting construction, engineering, infrastructure, or project-based environments.
• Understanding of procurement and invoicing processes.
• Experience producing management reports and analysing business data

What you’ll get in return

• Permanent position with a stable and growing organisation.
• 30-hour working week offering the potential to pick up more hours if desirable.
• Flexible start time of 9:00
• Hybrid working opportunities following successful completion of probation.
• Supportive and collaborative working environment.
• Opportunity to develop your operational and commercial business support skills.

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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