Contract Administrator

Reading, Oxfordshire
Resourcing Group

Resourcing Group are currently hiring a Contract Administrator with good experience in compliance for our client a market leader in their profession.

This role will be based full time in Reading Berkshire with excellent potential for progression.

The ideal candidate will need experience in

Strong Background in Contracts Administration
Compliance experience
SAP
Water treatment (Advantageous)
Facilities Maintenance (Advantageous)
Plan On System (Advantageous)

What will you deliver?

• Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required.
• Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
• Liaise with the Regional Managers, Supervisors and Schedulers to schedule/assist arranging labour attendance and lab requirements for remedial works.
• Uploading of all statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint.
• Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork.
• Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests.
• Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers.
• Chase appropriate party for supporting information if not in place.
• Liaise with the Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team.
• Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
• Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover.
• Undertake any ‘ad hoc’ duties as requested by Management Team.

What can we offer you?

On offer is a salary banding of 25,000 – 26,500 per annum, dependant upon skills and experience as well as benefits package, which includes;

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Please apply now to be immediately considered.

thanks

Resourcing Group is acting as an Employment Agency in relation to this vacancy.