Contracts Administrator

Reading, Oxfordshire
Gold Group Limited

Contract Administrator needed for a Facilities Management organisation based in Reading who are looking to employ an experienced and well-rounded Contract Administrator that takes pride in their work.

The successful candidate must come from a Facilities Management / Water Treatment background and have strong administrative skills.

• 24 day’s holiday
• Pension Plan

What the role entails:

Some of the main duties of the Contract Administrator will include:

• System with job numbers and any additional information as required
• Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa
• Liaise with the Regional Managers, Supervisors and Schedulers to schedule/assist arranging labour attendance and lab requirements for remedial works
• Upload all statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint
• Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
• Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
• Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place
• Liaise with the Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team
• Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked

What experience you need to be the successful Contract Administrator:

• Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
• Strong IT skills including full range of Microsoft applications
• Health & Safety awareness
• Ability to adapt to time critical situations and respond accordingly
• Knowledge of the Water Treatment industry advantageous
• Able to manage multiple tasks at the same time