Contracts Administrator

Peterborough, Cambridgeshire
Reed

Reed are currently recruiting for a Contracts Administrator to join our highly reputable company based in Peterborough.

Do you have a proven track record of delivering excellence? Can you think on your feet? Are you looking to join a growing company? Then read on

Benefits:

• Company Pension
• Holiday bank
• Holiday Entitlement – 22 days + statutory days. Increased to 23 days with 5 year’s service and 25 days with 10 year’s service.
• Health & Wellbeing programme.
• Monday – Friday – Office Based

Key Responsibilities

Help desk, call handling duties. Management of daily requests via the CAFM system.

Communication with Facilities Manager, Project Managers and engineers regarding job allocation

Liaise with Facilities Manager for allocation of works

Liaise with clients, booking/planning of works and assisting with queries.

Uploading quotations to client specific web portals.

Scheduling routine visits

Raising purchase orders

Collate details of planned and reactive works that need to be rescheduled and escalate to the Facilities Manager.

Assist Facilities Manager with data for monthly reports.

Attend contract meetings as required.

Issuing relevant documentation & certification (hardcopy and electronic) to clients.

Assisting Facilities Manager and Project Managers with contract renewals.

Update WIP reports as required for WIP meetings.

Upkeep of shared drive/contract files with relevant information, paperwork and records.

Administration duties including filing, copying, printing & scanning, etc.

Person Specification

A proven track record in delivering excellence, ideally in a facilities service environment.

Fully conversant & competent using MS office applications with sound numeracy skills.

Ability to prioritise tasks.

Calm manner, able to work under pressure in a busy office environment and against frequently changing demands and priorities.

Good communication skills (both written and verbal) with ability to work under pressure whilst focused on excellent customer service.

Adaptable and flexible.

Use initiative to resolve unexpected situations and requirements.

Self-motivated.

If this sounds like something you would be interested in, then please APPLY NOW!