Contracts/Commercial Officer (12-18months FTC)

Harworth, Yorkshire
voestalpine Turnout Technology UK

As Commercial/Contracts Officer you will be part of a Project PMO (Project Management Office). You will be part of a dynamic multi-discipline team, working to tight deadlines and periodically high volumes of work. You will provide a commercial and contract function assist the commercial/contracts manager in all aspects of a NEC based Rail Design, Supply and Maintenance contract, along with supporting systems and processes.This includes; NEC3 – Option A: Lump Sum and Option C: Target Cost activity schedules and associated financial system to administer to deadlines the invoicing, costing and payment processes. You will work across a multi-discipline and multi-company group of suppliers/service providers.You will liaise this internal departments on finance, procurement, Sales or other linked processes to reconcile posted costs against income, thereby ensuring financial targets are met.

Key Responsibilities:

• To support the Commercial/Contracts Manager in all aspects of administering the HS2 project
• To support the HS2 Programme Management Office (P.M.O.) in the delivery of other key Professional, Technical and Operations contracts/tasks as directed
• To support the Commercial/Contracts Manager and/or P.M.O. in the Day-to-Day Commercial/Contractual interfaces with internal companies and suppliers.
• To populate, amend, revise or adjust financial forecasts as required by our contracts in discussion with the Commercial/Contracts manager and/or P.M.O.
• To support the Commercial/Contracts Manager in the preparation and submission of the monthly AfP inline with the submission schedule and HS2 timelines.
• To create, populate, amend, revise or adjust cost centres for each project set up and reconciliation data to align to income. (i.e. all resource costs and periodic payments)
• To support the Commercial/Contracts manager and/or P.M.O. in ensuring the price fluctuation or other cost reimbursement items are claimed where provisions are made in our contracts (i.e. inflation or interest)
• To use the commercial and contract I.T. based systems to enter required data (i.e. financial systems IScala for CVR or contract data CEMAR) or similar and produce periodic reports/presentations.
• To prepare estimates and/or quotations using both prime data (i.e. labour, plant, materials etc.) or supplied by our contractors and sub-contractors and submit to HS2.
• To ensure that cost/payment Forecasts are accurate and submitted at agreed timescales/ contract requirements.
• To support Commercial/Contracts manager or and/P.M.O. in the development of cost plans and periodic presentation of final versions.
• To ensure our Internal/external supply chain meets their contract submission requirements in a timely, accurate and transparent (auditable) manner (i.e. cost, change, income or delay data through I.T. systems)
• To be competent in the application of the NEC forms of contract/Sub-contract applicable to the HS2 project (i.e. PSC, FA, TSC training provided).
• To liaise with our suppliers and contractors to ensure they discharge financial deliverables, key dates, completion dates or other commercial/contractual constraints, advising the Commercial/Contracts manager and/or P.M.O. of any issues arising (i.e. cost, income, time implications).
• To keep up to date the HS2 contract and/or other P.M.O. project risk registers. Ensure there is a system of clear auditable review, risk data is current, all parties contribute and act to manage, reduce or remove risks through weekly meetings.
• To support the Commercial/Contracts manager and/or P.M.O. in preparing and submitting contract information that may impact on our cost, income, time or is a formal contract record (i.e. Variations, Compensation Events, delays or other CEMAR or similar requirements).
• To participate and support the Commercial/Contracts Manager and/or P.M.O. in developing, communicating and implementing collaborative value management techniques to our projects.
• To ensure that all contract document requirements are submitted in a clear, accurate, timely and auditable manner within the time sensitive periods set out in the contract requirements (i.e. large contracts HS2 & system based – CEMAR or similar).
• To ensure that any commercial/contract queries are resolved with our supply chain and key stakeholdersTo ensure that the cost data is checked prior to system entry and valuation/payment data is accurate to the period
• To assess, prioritise and provide training options for delivery teams or wider supply chain users, as champion in these areas providing support where necessary.
• To liaise with other project managers supplying goods, works and/or services within our contracts to ensure the quality of data is robust and accurate for entry into any contract systems.
• To support the Commercial/Contracts manager and/or P.M.O. in the relationship management with our key internal & external stakeholders (i.e. issues that may constrain delivery/ discharge of requirements).
• To support Commercial/Contracts manager and/or P.M.O. in ensuring that strategic objectives, measured over the life cycle of a project are met. (i.e. stated KPI s or other measurables)
• To support Commercial/Contracts manager and/or P.M.O. in the development, communication, adoption and measurement of KPIs (i.e. prescribed contractual, internal or other requirements)
• To support the Commercial/Contracts manager and/or P.M.O. in the design, monitor and review of the effectiveness of our commercial/contract systems, processes and procedures (internally/externally) thereby seek improvement collaboratively in overall performance.
• To monitor and review performance data/indicators across our commercial contacts and ensure quality control (i.e. data is timely, accurate and reportable).
• To ensure our Procurement processes are followed in any purchase/award requirements within the delivery of our contracts
• To undertake all aspects of commercial/contract processes (i.e. from pre-tender, quality submission, estimating, specifications, through to final accounts and post contract review).
• To support Commercial/Contracts manager and/or P.M.O. in identifying and implementing opportunities to improve cost management procedures (i.e CVR, project tracker)

Qualifications

Minimum HNC/HND in Business Administration or similar,

Desirable working towards degree or professional qualification in relevant field,

Desirable experience of working with NEC contracts in particular Option A&C,

Excellent data entry accuracy with strong planning, organisational and administration skills,

Intermediate level of MS Word, Power Point and Outlook,

Intermediate to Advanced level of MS Excel knowledge,

Innovative, Analytical & Logical thinker,

Ability to multi-task and prioritise to achieve deadlines,

Excellent Communication Skills,

Methodical with attention to Detail,

Superior Organisational & Problem-Solving Skills.

What we Offer

Core Hours: between 35.5per week:

Monday,

Tuesday Thursday,

Friday,

Annual Leave: 22 Days PLUS 10 Bank Holidays including Christmas Closure,

Breaks: Daily 30min Unpaid Lunch Break,

Bonuses: Eligible for 2 Annual Bonuses:

£500 Annual Profitability Attendance Based Bonus,

£500 Operational Improvement Suggestion Reward Scheme,

Life Insurance: At 4 x Base Salary,

Company Pension: 5% Employee & 7.5% Employer Contribution,

Share scheme: Eligible to participate in the voestalpine Group Share scheme,

Access to an array of Employee Benefits and Discounts incl. Cycle to Work,

Access to Employee Assistance Program available 24/7, 365days per year,

Regular Training & Education.