Contracts Manager

Woodford Green, Essex
Ashbrittle

A very well established main contractor based in South Woodford are looking for a Contracts Manager to join their existing successful team. They carry out new build and refurbishment leisure, commercial, residential, education and government sectors. Typically with schemes ranging between £500k and £5m.Main Purpose of the RoleTo take responsibility, ownership and accountability of the successful management and control all aspects of the Operational / Construction and progression of Multi projects in order to control and maximise the company’s performance, protect the companies legal and contractual obligations under the contract and to manage proactively the control of all operational issues and maintain relationships with the necessary parties involved in the designated project. This is to include ensuring the projects programme and quality of works are completed in line with the contract terms and also ensuring sub-contractors receive prompt instructions and are managed in line with our contractual obligations and Commitments to Subcontractors. In addition, ensuring management reports and the like are managed, completed on time and monitored.The Contracts Manager is responsible for managing all site-based activities to ensure that building contracts are delivered on time, to the required standards and within budget, whilst maximising client satisfaction. The Contracts Manager will be responsible for working with the commercial team on a daily basis to ensure the successful performance of the designated project.Scope of the RoleShort-term Planning and Monitoring:

• Agree job programmes with Site Managers and monitor progress.
• Communicate programme and subsequent changes to all affected parties.
• Intervene and agree action plans to recover delays where possible.
• Ensure timely request for and delivery of all information that is on the programme critical path.
• Identify variations to contract that will impact on the programme and ensure programme is revised to accommodate them.
• Liaise with Site Manager to assist supply chain programming and ensure smooth workflow through the programme within deadlines.
• Compile such reports as are required to demonstrate progress against programme and budget.

Procurement:

• Compile procurement schedules with the commercial team and liaise with the Buyer regarding site supplies and specialist requirements including specifying deadlines.
• Work in conjunction with the commercial team to ensure enquiries and/or tender packages are sent to sub-contractors and suppliers so that orders can be placed in time to meet programme.
• Work in conjunction with the commercial team to select sub-contractors and ensure the level of competence and size of existing workload are consistent with the nature of the contract.

Client Relations & Liaison(including clients’ professional representatives):

• Represent the company at site meetings and produce and present reports as required.
• Take and distribute meeting minutes when it is agreed as the company’s responsibility to do so.
• Maintain a flow of timely information to the client as to progress and cost.
• Obtain agreement to variations.
• Justify and obtain formal agreement of unavoidable delays to minimise penalty clause claims.
• Resolve any client-related issues or disputes referred by site managers.
• Receive client/architect instructions and communicate them to all those affected.
• On completion and hand-over, compile an O&M Manual and any other relevant documentation for the contract containing all relevant information, user instructions and guarantees and arrange for its delivery to the client in a timely fashion to comply with the contract conditions.
• Assist the Senior Management team in arranging and hosting promotional events and entertainment for clients and professional contacts.

Operations and Work-force Management:

• Monitor organisation, methods and management of the works on site to ensure maximum efficiency.
• Set common operational standards throughout sites.
• Ensure that an adequate workforce is available to enable completion of contracts to programme, whilst minimising payroll cost.
• Provide technical support to Site Managers.
• Hold regular progress review meetings and review labour requirements with Site Manager.
• Ensure all personnel recruitment and induction procedures are completed to ensure compliance with relevant legislation, e.g. “Right to Work”, Inland Revenue Construction Industry Scheme, Health and Safety at work.
• Liaise with sub-contracted trades to ensure good relations are maintained and our performance requirements are clearly communicated.
• In conjunction with other project team, maintain company-wide overview of sub-contract labour and trades availability to suit our programmes, avoiding over-commitment of sub-contractors.
• Review sub-contractor performance on completion of contracts, giving feedback where appropriate.

Health & Safety Compliance:

• Monitor site practices and routines to ensure compliance with relevant legislation and regulations, including the company H & S Policy, to minimise the likelihood of accidents and the resulting fines and compensation claims.
• Ensure training needs are identified and, in conjunction with the Financial Controller, arrange for personnel to attend such courses as are necessary.

Please call for a preliminary discussion or email a CV in strict confidence.