Contracts Manager – Workplace Design & Build (5313)

SRS Recruitment Solutions

Vacancy No 5313

Vacancy Title: CONTRACTS MANAGER

Location: LONDON

PLEASE NOTE: CANDIDATE MUST BE BASED WITHIN A REASONABLE COMMUTE TO CENTRAL LONDON IDEALLY (45 MIN – 1 HOUR MAX) AND BE PREPARED TO TRAVEL FURTHER AFIELD WHEN REQUIRED.

Job Description

Are you a highly organised, detail-driven, and results-focused CONTRACTS MANAGER with a strong background in Commercial Office Design & Build? Do you thrive in a client-facing role, ensuring projects run seamlessly while maximizing profit and efficiency?

If you have a sharp eye for detail, a passion for delivering outstanding workplace solutions, and a proven track record in Design & Build project execution, this opportunity could be exactly what you’re looking for! Your next challenge starts here.

The Company

We are very proud to be working exclusively with an industry leading, ultra-dynamic and highly respected Furniture, Workspace and Office Fit Out Solutions company who are seeking to recruit a talented CONTRACTS MANAGER to join their highly ambitious, creative and entrepreneurial team.

As a CONTRACTS MANAGER, the general purpose of the role is to assume responsibility for all aspects of project delivery post contract award.

Key Accountabilities

• Ownership of ‘MES’ (Margin Enhancement Strategy) – targeted at a minimum 5% of post win improvement on margin.
• Responsibility for the delivery of individual projects to an excellent quality, to an optimum time and value as possible and in accordance with our safety and environmental standards.
• Engage with pre-contracts at an early stage on projects to provide construction and programme advice.
• Support the sales/pre-contracts teams with attendance at pitches and client meetings.
• Proactively engage in the internal project handover stage as the project moves from pre-contracts to contracts. Ensure that the project is handed over by the pre-contracts team in the best possible position, including the receipt of all Building Contracts in a timely manner.
• Take ownership of the programme, procurement and all delivery aspects of a project.
• Provide regular reports to the client, professional team and Head of department on all matters of programme, cost and quality on a project.
• Manage the selection and appointment of all subcontractors on projects and ensure that all appointments are made in accordance with the project programme and procurement schedule.
• Arrange pre-start co-ordination meetings with sub-contractors prior to starting works on site, and chair weekly sub-contractor meetings. Continue to oversee and manage all sub-contractors throughout the project.
• Proactively manage the environmental impact of projects, introducing mitigation ideas where possible.
• Ensure that liaison with Building Control and any other statutory authorities has been carried out as required by the design team and specialist suppliers.
• Attend weekly site/client meetings and maintain a good client relationship at all times.
• Establish and run a robust cost value reporting (CVR) process across all projects. Identify and track opportunities to improve profit margins on projects. Provide regular financial updates to the Head of Department on all projects.
• Undertake the required cost and programme reporting to the client and professional team on all projects.
• Ensure that invoices are up to date and carry out valuations as per the contract documents, monitor and obtain payment of money by due date.
• Sign off sub-contractor valuations and invoices for work completed.
• With support from the Head of department, implement and maintain a culture that puts safety first throughout the project process. Adopt a zero-tolerance approach to poor safety.
• Record any delays during the contract and proactively manage the reporting of them to the client, professional team and Head of department.
• Establish and maintain a risk register on all projects and proactively manage the closure of all risks on projects.
• Put in place a robust close out process for all projects. Make use of benchmarking, mock-ups and the use of snagging tools to create an environment to allow the projects to be delivered to as high a quality as possible.
• Manage the production of all snagging/defects from ‘day 1’ on a project through to Practical Completion and separately list any late client instruction that will be carried out post contract.
• Target zero defects with the supply chain at the Practical Completion meeting.
• Arrange and chair the Practical Completion meeting with the client, follow documented procedure and obtain signed P.C certificate.
• Ensure that the Health & Safety File is completed and delivered at Practical Completion.
• Manage the soft landings phase of a project, post Practical Completion.
• Ensure that all project final accounts and subcontractor accounts are closed within 8 weeks of Practical Completion.
• Complete the subcontractor assessment matrix on all projects and ensure that project teams do the same within 4 weeks of Practical Completion.
• Monitor the 12 month’s rectification period on all projects and ensure that any final snagging matters are closed out within 2 weeks so as to realise project retentions.
• Organise the rectification of any agreed defects during the rectification period. Obtain Completion of Making Good Defects Certificate and collect retention monies at end of defects period.

Professional Skills & Experience:

• 5-10 years’ project management experience on fit-out project of values £50k-1M.
• Fully conversant with MS Excel and PM software, including MS Project.
• Fully experienced in delivering concurrent projects from handover stage to completion on site.
• Fully conversant with spec / drawings, design/build and Bills of Quantities.
• Strong ability for Financial Management and Negotiation.
• Good working knowledge of M&E works.
• Experience of dealing directly with clients.
• Experience of working with client professional teams.
• Experience of managing subcontractors.
• Ideally worked with a D&B company or for a mainstream competitor.

Personal Attributes:

• Team Player
• Proactive and accountable attitude.
• Good communicator.
• Self-motivated.
• Results focused.
• Well organised with good time management.
• Works well under pressure and fixed deadlines.
• Clean driving license.

SALARY & BENEFITS

HIGH BASIC SALARY (UP TO £90,000 D.O.E) + COMMISSION PACKAGE + ELECTRIC CAR SCHEME + PENSION + GROUP INCOME PROTECTION + GROUP LIFE ASSURANCE + EMPLOYEE ASSISTANCE PROGRAMME + ENHANCED MATERNITY & PATERNITY + MOBILE + LAPTOP + 25 DAYS HOLIDAY (INCREASING TO 30 WITH LONG SERVICE) + 3 CHARITY DAYS OFF PER ANNUM + BIRTHDAY OFF + FURTHER TRAINING & PROFESSIONAL DEVELOPMENT OPPORTUNITIES