Document Controller NEW

Waltham Abbey, Essex
Streamline Search

Document Controller

Location: Waltham Abbey, Hertfordshire
Hours: 8am – 5pm, Monday – Friday
Salary: Up to 30,000 depending on experience
Holiday: 28 Days incl. bank holidays
Sector: Construction, Administration, Document Control

Our client is a specialist contractor in fully supported hard metal roofing and cladding systems for commercial and residential properties across the UK and internationally. They are recognised as one of the UK’s leading designers and installers of bespoke, custom-designed systems, delivering high-quality solutions on a wide range of projects.

As a document controller you’ll be responsible for managing, organising and maintaining project documentation to ensure all files are accurate, up to date and easily accessible. This role involves tracking document revisions, managing incoming and outgoing correspondence, maintaining electronic filing systems and ensuring documents are distributed to the correct teams in line with company procedures. You’ll need strong communication and organisational skills.

Position Duties

• Providing day-to-day administrative support to the Contracts Team, including filing, scanning, archiving and maintaining accurate project documentation.
• Ensuring records are organised, up to date and easily accessible, while assisting with general administrative duties to support the efficient delivery of construction projects.
• Downloading, uploading, checking and distributing construction drawings, specifications, technical submissions, reports and other project-related documentation.
• Managing documents through project portals such as Aconex, Asite, 4Projects/Viewpoint, Procore and Dalux, ensuring information is issued to the correct teams and stakeholders in a timely manner.
• Maintaining accurate document registers and ensuring all project documentation is managed in accordance with company procedures and client requirements.
• Monitoring document revisions, checking version control and ensuring the latest approved drawings and information are available to site teams, contractors and project managers.
• Logging and tracking document requests, coordinating distribution workflows and managing incoming and outgoing project correspondence.
• Liaising with the Contracts Team, site teams, subcontractors, consultants and clients to ensure documents are shared efficiently and any outstanding requests are followed up promptly.
• Maintaining structured electronic and hard-copy filing systems to ensure construction documentation can be located quickly and efficiently.
• Ensuring records are securely stored, correctly labelled and archived appropriately, supporting effective document traceability throughout the project lifecycle.
• Working closely with the Contracts Team and wider project stakeholders to support the smooth flow of project information.
• Identifying missing or incomplete documentation, assisting with document control queries and helping ensure project records remain accurate, consistent and compliant with required procedures.

Position Requirements

• Previous experience within the construction industry or a similar document control, project administration or document management environment is preferred.
• An understanding of construction documentation, drawing revisions, document distribution and project filing procedures would be advantageous.
• Confident using computers and a range of digital systems, with good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
• Able to maintain spreadsheets, update document registers, manage correspondence and keep project records accurate, organised and up to date.
• Highly organised with exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Able to maintain accurate records, identify discrepancies, monitor document revisions and ensure information is filed correctly and distributed to the relevant people.
• A strong team player with good written and verbal communication skills, comfortable working closely with contracts teams, project managers, site personnel, subcontractors and other stakeholders.
• Able to build positive working relationships, respond to requests promptly and contribute to the smooth running of construction projects.
• Experience using at least one construction document management or submittal platform, such as Asite, Aconex, Viewpoint/4Projects, Procore or Dalux.
• Able to navigate digital systems to upload, download, track and distribute project documentation, with a willingness to learn additional platforms where required.
• A confident, enthusiastic and proactive individual who takes pride in their work and approaches tasks with a positive attitude.
• Keen to develop document control skills, take on new responsibilities and grow professionally within a fast-expanding company, contributing to the team’s continued success.

Position Remuneration

• Up to 30,000 Salary Dependent on experience
• Regular office hours, 8am – 5pm, Monday – Friday
• 20 Days annual leave plus 8 Bank holidays
• Christmas Shutdown
• Company Pension
• Joining a friendly office team, where bespoke design and high quality customer journey is the standard

Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.