Document Controller

Swadlincote, Derbyshire
HVAC Recruitment

Document Controller

Swandlincote

Temporary Contract – 6 month minimum

We are looking for a Document Controller to prepare, manage and file documents for our projects.

Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors.

Ultimately, you ll support our procedures maintaining transparent, up-to-date and easily traceable documents.

The role of Document Controller will be part of our project team.

For this role, you will work with a team of Project Managers and Site Manager, so good communication and collaboration skills are essential.

Key Tasks and Responsibilities of a Document Controller-

• Handling intake, scanning, and storing documents.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Filing and archiving relevant documentation.
• Controlling the flow of documents in and out of the department and document transmittals
• Prepare transmittals and distribute all documents and correspondence effectively and maintain the logs.
• Assisting the project team to search and retrieving document/information
• Manage Project Folder Structure and adherence to the requirements.
• Inform project team members of all revisions, and additions to project documents.
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and Quality Manager
• Liaison with external consultants, subcontractors and customers regarding document
• management and approval issues
• Responsible for managing the Project Deliverables
• Production and maintenance of project documents, such as: Operation & Maintenance Manuals, Asset Registers, Technical Submittals, Weld Loging, Pressure Testing Schedules etc.
• Compilation of Project Sign-Off documentation

Education/Experience needed to be a successful Document Controller

• High School Diploma or equivalent.
• Some college preferred.
• Full driving license
• 2 years experience in document management, archive management, or records management (preferable)
• Familiarity with quality management systems and inspection techniques
• Knowledge of engineering documents and approval processes within projects.

Personal Skills

• High attention to detail and ability to identify defects and non-conformities
• Excellent communication skills, both written and verbal
• Ability to work alone and as part of a team
• Good at multitasking and prioritising
• Willingness to be located at the Construction site during the construction period
• Strong work ethic.
• Dependable.
• Exceptional safety and quality awareness.
• Strong problem-solving and decision-making abilities
• Adaptable to changing schedules.
• Ability to follow directions and procedures.

If you are a certified Document Controller and you are interested in the position, then please apply below or call the office on (phone number removed) and ask for Fin. You can also email me (url removed)