Estates Officer

Gravesend, Kent
Reed

Estates Officer

• Location: Gravesend Campus (requires travel to various college sites)
• Hours: 37 hours per week, 52 weeks per annum
• Salary: Tier 6
• Accountable to: Estates Manager North, Assistant Estates Manager North, and Director of Estates & Risk Management

Join our team as an Estates Officer, responsible for all administrative requirements of the Estates functions. This includes maintaining records within the Department and assisting with the management of preventative maintenance administration. The role demands collaborative support across all campuses to ensure efficient operations.

Day-to-day of the role:

• Support the Estates Manager North in managing the administration for the Estates facilities of north campuses.
• Manage contractor interactions on campus, ensuring compliance with DBS, access arrangements, and adherence to the Code of Practice for Contractors.
• Obtain quotes for essential repairs and place orders as required.
• Liaise with contractors and staff to schedule repair works.
• Assist in the management and coordination of contracts for the Estates department.
• Monitor budgets for the Estates department and assist with budget setting for each academic year.
• Collate, monitor, and update contractor/service provider records.
• Add and monitor preventative maintenance tasks to ensure compliance with statutory requirements using the College online Estates Helpdesk System.
• Manage the Estates and Facilities helpdesk, ensuring job requests are allocated and progressed to completion.
• Manage general enquiries/bookings for lettings of rooms and facilities.
• Oversee the college minibus and vehicle booking systems, maintaining accurate records and ensuring all vehicles are serviced and compliant with legal requirements.
• Collaboratively work with the Estates Teams at all campuses to ensure smooth operations, especially during periods of cover.
• Undertake any other reasonable duties as requested by management.

Required Skills & Qualifications:

• Good standard of education (to GCSE level or equivalent).
• Excellent knowledge of Microsoft Word, Excel, and Outlook with good keyboard skills.
• Excellent literacy skills.
• Ability to use initiative, organise, and prioritise.
• Experience in an administrative role in a complex environment.
• Recent experience providing effective administrative support.
• Ability to work under pressure and to strict deadlines with minimal supervision.
• Commitment to establishing and maintaining good working relations with colleagues and students.
• Willingness to learn new IT packages.
• Understanding of the Estates/Facilities Sector.

To apply for the Estates Officer position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.