Executive Assistant – Global Pet Nutrition

City Of Westminster, London
Mars Petcare UK

Job Description:

What are we looking for?

We are seeking an experienced and proactive Executive Assistant (EA) to provide dedicated 1:1 support to the Chief Growth Officer (VP of Marketing) and her leadership team within our Global Pet Nutrition division, based in Paddington.

This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.

You will be a key liaison, managing sensitive information with discretion and professionalism. Collaboration with senior leaders and integration with the global EA community is a critical success factor for this role. This is a hybrid role, necessitating 50% of your time at our Paddington office.

What You Bring

• Proven experience supporting senior executives in a fast-paced, global environment
• Exceptional communication skills – clear, concise, and professional, both written and verbal
• Strong organisational abilities – ability to multitask, prioritise, and adapt quickly
• Proactive problem-solving mindset – forward-thinking and solution-oriented
• Discretion and sound judgment – especially when managing confidential information
• Demonstrated success working collaboratively with senior leaders and cross-functional teams
• Proficiency with administrative tools such as Outlook, Concur, Mobilexpense, and Ariba is preferred
• Flexibility for occasional UK and international travel

What will be your key responsibilities?

• Provide high-level 1:1 executive support to the VP of Marketing, including:
  • Complex calendar management across multiple time zones
  • Domestic and international travel planning and logistics coordination
  • Expense management (using tools like Concur and Mobilexpense)
  • Acting as the primary point of contact for scheduling, calls, and key communications
• Support and coordinate team and Marketing events (onsite and offsite), including: venue selection, travel arrangements, contracts, catering, and logistics
• Create and manage purchase orders (POs) and ensure timely supplier payments using Ariba
• Reconcile expenses for the VP and select members of the Marketing team
• Maintain a high level of confidentiality while handling sensitive and strategic matters
• Anticipate needs and proactively address issues before they escalate
• Collaborate closely with the Global EA team to align on best practices and operational effectiveness.

Work Environment and Expectations:

• Hybrid position – 50% of the time will be based at the office in Paddington.
• Travel flexibility – occasional travel within the UK and internationally to support team events.
• You will report to the Global Executive Administration Effectiveness Manager for aligned support with the global EA team.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

Please note the hiring manager is on leave 4th August- 15th August. Please reach out to Kirsty Dickinson the primary recruiter for further information.