Facilities Compliance Manager

Luton, Bedfordshire
Gleeson Recruitment Group

Role – Facilities Admin and Compliance Manager
Location- Remote & Hybrid- Luton, London and Bedfordshire
Salary- 40k + 4872 car allowance ( 44,872 package )
Your role as a FM Admin & Compliance Manager:
The main purpose of the job is to manage the statutory and contractual compliance of the hard services for the East London Foundation Trust (ELFT) contract.
You will be part of the Hard FM Services senior management team and day to day, you will audit and advise of any improvements required to areas that do not meet compliance and support in developing action plans for improvements.
The sites our client maintain as part of this NHS contract are based in London, Luton and Bedford.
You will work in a remote/mobile role with travel to these sites on a very frequent basis (One day you may in Bedford, the following Luton, then London.
On this contract, there are two main offices in Homerton and one in Bedford, with 27 satellite sites, and there are 36 sites across the Bedford to Luton patch.
Your duties and responsibilities as an FM Admin & Compliance Manager:
Operational Responsibilities:

• Monitor the statutory compliance for the contract ensuring that all inspections are planned, and any follow-on reactive works are closed out promptly in line with our standard procedures
• Ensure client reports are completed and submitted on time as per contractual timelines
• Work with relevant Service Managers of each site to ensure self-delivered compliance related activities can be evidenced
• Maintain document library of compliance related evidence for the estate
• Responsible for the contract record keeping ensuring that contract paperwork has been completed and stored correctly. Processing of subcontractor and operative work orders
• Implement and monitor the use of standard documentation that complies with site set up standards and procedures
• Liaise with the Operational Supervisor and Service/Contract Manager to provide relevant performance information for the Contract reports

Reporting/Auditing Responsibilities:

• Ensuring client requests for compliance evidence and information are resolved in a timely manner.
• Generate helpdesk reports from Planet FM as required for each site
• Assist the service/contracts manager to prepare/collate the monthly Audits, Financial, Client and Health Safety reporting
• Filing of all statutory compliance reports and certificates into Rydon Planet/DMS folders and also available to the client via the web portal
• Maintain a register for all Duty Holder training and appointment letters ensuring that any training or documentation outstanding is escalated to Senior Management
• Utilise technological advances to improve compliance monitoring and reporting

Health & Safety Responsibilities:

• Understand and fully comply with the H&S responsibilities of the role an ensure that the site team to do the same.

To be successful in your role, you should have the following skills and experience:

• Compliance management experience

• Experience in auditing sites

• Must have worked with senior management teams
• Understand Hard FM functions
• Be prepared for regular sites travel

If you would like to discuss this role further please contact Jade Whitmore on (phone number removed) /

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