Facilities & Maintenance Manager – Part Time – 2 Days Per Week

May & Stephens

Facilities & Maintenance Manager

Part – time – 2 days per week based on site

Central London – Production Company

Salary – pro-rata 50,000 = 20,000 PA paid for 2 days per week.

The Business:

Fast growing entertainment production house based in Central London.

They are seeking a Facilities & Maintenance Manager to take control of the facilities management across 2 of their London based offices, 2 days per week.

As this role is part time, it will suit a qualified Facilities Manager who may only be able to work 2 days a week for personal reasons or a semi-retired Facilities Manager who would enjoy the opportunity to work 2 days a week.

You must bring the level of experience that a full-time role would expect.

Key Responsibilities

• Contract Management
• Oversee and review operations of the office facilities, ensuring a clean, safe, and productive environment for employees and visitors is always delivered.
• Create a strong working relationship with the supply chain through regular meetings and ensuring hard and soft services align with current H&S legislation with clear procedures in place for reactive and emergency works.
• Managing and coordinating essential works to maintain business services across two premises including monitor contractors, auditing the work assigned is completed in a satisfactory manner and compliant with safety standards and landlord requirements as tenant in situ.
• Working with the supply chain and partners to maintain best in class with a focus on future proofing business continuity and a competitive advantage in service delivery. Health and Safety Compliance.
• Ensure offices and facilities meet the required Health and Safety standards mandated by government regulations and current legislation including H&S assessments, Fire Safety, Emergency Evacuation planning/drills.
• Complete routine safety inspections, corresponding with contractors, planning preventative maintenance schedules, maintaining records, and supervising works where required.
• Conduct and lead weekly review meetings with Workplace Coordinators to communicate expectations, planned works and responsibilities while providing support or guidance when needed and maintaining a proactive presence on site as a key point of contact.
• Continual review of security and safety regulations and monitoring access control systems to ensure safety of our people, assets and third parties and regularly test the security boundaries to better understand and improve procedures. Document Control
• Regular auditing and effective evaluation systems of agreed SLA and KPI’s with service providers.
• Maintaining an efficient document management process and record keeping system of services including reception, security, maintenance, archiving, cleaning, energy, catering and waste management.
• Strong document control skills, including approval and distribution of all work-related risk assessments and sign off for all external and third-party RAM’s Budget Management
• Manage operational budget for all FM services and control finances including credit cards reconciliations.
• Forecast capital spend projects for ongoing improvements to assets that align with government legislation and supporting business requirements.
• Implement processes and procedures to maximise efficiencies in services; including inventory management, quality control, supply chain market valuation with all areas focused on improving customer satisfaction and productivity in the workplace.
• Ensure the company’s resources are used efficiently and effectively to achieve its strategic goals. Stakeholder Engagement
• Collaborate with key business directorates, including IT, Senior Leadership, Finance and Production.
• Liaising with the landlord representatives and creating a strong professional relationship with the wider Estate teams ensuring a transparent tenant and landlord relationship is maintained. Environment
• Working with engineering professionals and leads of industry on future proofing efficiencies in energy, carbon footprint, hazardous waste, recycling materials and any other sectors that support the company and its CSR commitments.
• Space management and planning/organising instalments and refurbishments of current buildings to effectively utilise the available space for business requirements.
• Managing and leading the change of facilities to ensure minimum disruption of the business core activities

• Understanding of HVAC systems and other building and mechanical infrastructure.
• Being aware of the risks and hazards in the workplace, government legislation and applying the correct procedure to ensure the safety of others.
• Great leadership and problem-solving skills with a strong interpersonal communication style.
• Professional leadership experience and ability to motivate through teamwork.

Skills, Knowledge & Expertise

• Minimum of 5 years’ experience within a Facilities Management role
• Experience of managing hard and soft service contracts.
• Member of IWFM is desirable.
• Recognised FM related qualifications

May & Stephens Ltd is acting as an Employment Agency in relation to this vacancy.