Facilities Management Project Manager

City, Belfast
Brook Street

Northern Ireland Assembly – Facilities Project Manager
Location: Parliament Buildings, Stormont
Hours: 37 hours per week (5 days)
Salary: 22.89 per hour

About the Role
The Northern Ireland Assembly is seeking a motivated and experienced Facilities Project Manager to support the delivery of facilities and building-related projects across the Assembly estate.
Reporting to the Head of Facilities Management, you will be responsible for managing projects from initiation through to completion, ensuring they are delivered on time, within budget and to the highest quality standards. A key aspect of the role will be overseeing financial management, budget monitoring, forecasting and ensuring value for money across a diverse range of facilities projects.
This is an exciting opportunity for an individual with strong project management, financial and stakeholder management experience who enjoys working in a fast-paced environment.

Key Responsibilities

• Delivering high quality facilities and project management services to a wide range of internal and external stakeholders by developing a strong customer focused approach within your team.
• Assisting with the development, management and monitoring of the policies and procedures of the Business area.
• Managing the delivery of multiple facilities related projects simultaneously, ensuring adherence to agreed scope, programme, budget and quality requirements.
• Undertaking financial planning, profiling and forecasting for projects ensuring robust cost control and accurate financial reporting.
• Providing timely and accurate financial and performance information, analysis and recommendations to support decision-making.
• Assisting in the preparation, management and monitoring of budgets, ensuring expenditure is controlled and aligned with approved business plans.
• Supporting the development of business cases, project briefs and specifications, including financial appraisals, options analysis, and whole life cost assessments.
• Supporting procurement exercises, including assisting in the development of procurement documentation and participating in evaluation panels.
• Managing projects through relevant systems, ensuring works are prioritised, tracked, and completed efficiently.
• Assisting with the management of contracts to ensure full compliance with contractual terms, relevant legislation and financial controls, delivering value for money and addressing performance issues promptly.
• Checking and approving purchase orders and invoices in line with organisational policy and the post holder’s approval limits.
• Developing and maintaining effective working relationships with Members, colleagues, contractors, external stakeholders, and service users.
• Attending, participating in and managing meetings, ensuring accurate records are maintained and actions are progressed.
• Leading, managing and developing individual staff members or a small team, setting clear objectives and monitoring performance to ensure the delivery of team objectives.
• Supporting more senior staff in the effective management of the Business area.
• Quality assuring work to ensure compliance with legislation, policies, procedures, and financial controls.
• Participating and contributing to corporate and Directorate wide projects and improvement initiatives.
• Effectively using Microsoft Office and relevant systems to carry out work including the production of reports, financial information, and management data.
• Managing information and records in accordance with statutory requirements and organisational policies, including responses to information requests.
• Complying with all Assembly Commission staff policies and procedures, including Equal Opportunities and Dignity at Work.
• Carrying out other duties that the Assembly Commission reasonably requires.

Essential Criteria
Applicants must possess:

• A primary degree (minimum 2:2 classification) or an equivalent/higher qualification.

AND
A minimum of 3 years’ experience in:

• Managing projects or work programmes to agreed timescales, budgets and quality standards.
• Managing and monitoring budgets, including financial reporting and forecasting.
• Producing high-quality reports, business cases or briefing papers from complex information.
• Planning and organising a demanding workload while meeting tight deadlines.
• Building effective working relationships with colleagues, contractors and external stakeholders.

OR

• At least 5 years’ experience in each of the areas listed above.

Working Pattern
Suitable candidates must be available to attend Parliament Buildings on each working day. Working hours will be dictated by Assembly business requirements and will include occasional late evenings, weekends, and public holidays.

Why Apply?
This role offers the opportunity to work at the heart of the Northern Ireland Assembly, contributing to the effective management and development of one of Northern Ireland’s most significant public sector estates while supporting the delivery of high-quality services for Members, staff and visitors.

If interested, please send cv

Brook Street NMR is acting as an Employment Business in relation to this vacancy.