Facilities Manager

Southall, Middlesex
Villiers High School

The Facilities Manager is responsible for systematically planning and overseeing compliance with the school’s estate, facilities contracts, and support services. This role ensures effective and sustainable management of the site while adhering to statutory and regulatory requirements. The Facilities Manager delegates daily operational responsibilities to the Site Manager.

Key responsibilities:

• Taking overall responsibility for compliance with the Health and Safety at Work Act 1974.
• Ensuring compliance with all relevant health and safety regulations, including the Fire Safety Order 2005, the Control of Asbestos Regulations 2012, and the Workplace Health and Safety Regulations 1992.
• Oversee the implementation of the school’s Asset Management Plan and estates strategy, including capital works and improvement programs.
• Oversee contracts and procurement related to facilities, ensuring adherence to financial regulations. Approve procurement and contract tenders as per policy, working closely with the Finance department.
• Exercise delegated authority over facilities and premises budgets in line with the school’s financial regulations, ensuring value for money, cost-efficiency, and compliance with the Procurement Act 2023.
• Monitor energy usage, sustainability efforts, and carbon reduction strategies to ensure that efficient targets are met.
• Supervise the annual planned preventative maintenance of the school.
• Align the estates and facilities strategy with the School Improvement Plan, ensuring that the physical environment supports teaching, learning, inclusion, and student wellbeing.
• Develop strategies to facilitate the school program and manage stakeholder expectations.
• Ensure that policies and procedures are current, compliance trackers are maintained, and audits are conducted in a timely manner.
• Oversee the school’s risk management strategy related to facilities, delegating operational checks and record-keeping to the Site Manager.
• Maintain the school’s compliance register and ensure adherence to the Department for Education’s guidelines on good estate management.
• Directly supervise two staff by setting objectives, monitoring performance, and ensuring proper staffing.
• Provide oversight of catering operations to ensure compliance with statutory health, nutrition, and safety standards, while supporting the school’s objectives for healthy living.
• Ensure that the facilities teams receive appropriate training and professional development opportunities.
• Oversee contractor management at a strategic level, with the Site Manager managing day-to-day site supervision.
• Manage the supplies and premises budget, authorising expenditure and ensuring financial integrity.
• Develop and report on key performance indicators (KPIs) for facilities management, including compliance audit outcomes, sustainability targets, and cost savings, presenting findings.
• Facilitate meetings with governors as needed.
• Cultivate and sustain positive relationships with external stakeholders, including local authorities, contractors, and regulatory bodies.
• Embed safeguarding and child protection responsibilities throughout facilities management.
• Ensure effective delegation of operational responsibilities to the Site Manager and other team members, supporting staff development, succession planning, and continuous professional training.

Other conditions of employment:

• Employees will be required to support and encourage the school’s ethos and its objectives, policies and procedures as agreed by the governing body.
• Employees shall uphold the school’s policy in respect of child protection and safeguarding matters.
• Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.
• All members of staff are required to participate in the school’s appraisal scheme.

The job description is current as of the date shown, but in consultation with you, it may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title.

Special conditions of employment:

Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1971 Exemptions Order 1975, as amended. Candidates are required to give details of any convictions on their Application Form and are expected to disclose such information at the Appointment Interview.

Because this post allows substantial access to children, candidates are required to comply with procedures in relation to Police Checks. Prior to taking up the post, the successful candidate will be required to give written permission to the school to ascertain details from the Police regarding any convictions against them and, as appropriate, the nature of such convictions.

Equal opportunities:

The postholder will be expected to carry out all duties in the context of and in compliance with the School’s Equal Opportunities Policies.

Note: In addition, other duties at no higher level of responsibility may be interchanged with/added to this list as required. Whilst every effort has been made to explain the main duties and responsibilities of the post, individual tasks undertaken may not be identified.

Employees will be expected to comply with any reasonable request from the manager to undertake work of a similar level that is not specified in this job description.