Facilities Manager

Portsmouth, Hampshire
Reed Specialist Recruitment

Facilities Manager

• Location: Portsmouth
• Job Type: 3 month temporary
• Salary: 19.46 paye

We are seeking a dedicated Facilities Manager to oversee the management of spaces, ensuring compliance with statutory regulations and legislation. This role involves proactive contract management, ensuring excellent customer care, and the safe operation of the buildings. The ideal candidate will have experience in facilities management, particularly in multi-site and public buildings, and possess strong health and safety qualifications.

Day-to-Day Responsibilities:

• Manage a robust planned preventative maintenance (PPM) regime for electrical, mechanical infrastructure, and building fabric.
• Oversee contract management, ensuring suppliers meet obligations and deliver value for public money.
• Maintain high standards of customer care in day-to-day facilities management services.
• Implement Forward Maintenance Plan, considering the lifecycle of critical plant and fabric degradation.
• Manage site security procedures, access controls, and ensure compliance with security protocols.
• Conduct regular reviews of security arrangements and implement improvements as necessary.
• Coordinate the management of contractors for services such as maintenance, cleaning, and security.
• Handle minor projects like office moves, plant replacements, and redecorations.
• Utilise CAFM systems for planning, tracking, and recording FM activities.
• Analyse FM data to identify trends and optimize services.
• Perform checks and audits to ensure all aspects of FM delivery meet KPI standards.
• Promote environmentally responsible practices in FM operations.

Customer Service:

• Deliver customer-centric services, tailoring office accommodations to suit customer needs.
• Respond promptly to customer requests and ensure all service obligations are met.

Line Management:

• Directly manage the Deputy FM and oversee the Facilities Assistants.
• Use tools like PDRs and monthly meetings to develop the skills and knowledge of FM colleagues.
• Ensure continuous availability of contact points for FM issues.

Communication:

• Manage relationships with all internal and external stakeholders effectively.
• Maintain proactive communication with other departments to enhance collaboration.
• Ensure all FM communications are clear, concise, and relevant.

Budgets and Contracts:

• Manage financial expenditure within budgetary constraints.
• Follow financial processes for procuring contracts and approving invoices.
• Ensure robust contract management to protect the organisation’s financial position.

Required Skills & Qualifications:

• Proven facilities management experience, including handling multi-site and public buildings.
• Minimum qualifications: NEBOSH Health and Safety at Work, IOSH Managing Safely, or equivalent.
• Experience in managing health and safety in the workplace.
• Strong line management and proactive contract management skills.
• Budget management experience.

Behaviours:

• Positive and proactive approach to change.
• Ability to manage under pressure and inspire team performance.
• Customer-focused with a pragmatic and solution-focused attitude.
• Professional team player, business-oriented, and accountable.

This role is crucial for ensuring our facilities are safe, efficient, and compliant.

To apply for this Facilities Manager position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.