Facilities & Safety Manager

London Youth

The post holder will work as part of the Estate & Facilities and Safety Management team to deliver high standard, customer focused estates and facilities to the organisation. You will lead on all aspects of safety, facilities and estate management at our outdoor learning centre, Hindleap Warren. You will support with facilities (managed onsite by the Director of Finance) but will be responsible for all aspects of safety compliance at our London Office. This role is a blend of strategic and pragmatic thinking to create a great place to work, along with the need to ‘roll up sleeves’ and ensure our buildings, grounds, and systems of work are safe, compliant, efficient and sustainable. A monthly visit to the London Office will be expected.

What you will be doing

Estate Strategy

• Work with the Senior Team and Heads of Centres to develop the strategic direction and objectives to ensure London Youth are following relevant legislation and best practice from all sectors.
• Create and deliver plans to manage London Youth’s assets in a compliant, safe, and best practice manner, as well as rolling out new software to manage this process.

Facilities Management

• Lead on delivery of all Facilities Management services, including but not limited to: M&E, fabric, cleaning/housekeeping, bed linen/laundry, car partking, grounds, waste management, pest control and external contractors. Occasionally support may be needed out of normal working hours in emergency situations.
• Establish and maintain a comprehensive planned preventative maintenance programme, ensuring the satisfactory operation of all buildings, plant and equipment, and ensuring our buildings remain compliant, safe, fit for purpose, and reflect our brand values at all times.
• Procure and manage services, evaluate contracts and tender processes through a blend of in-house and out-sourced delivery methods, as appropriate, and evaluate value for money.
• Work with the Director of Centres and Heads of Centres to set the estates, facilities, and health & safety elements of their annual budgets and advising on capital expenditure requirements across all three sites.

Health & Safety

• Maintain a health and safety management system at both Hindleap and the London Office, ensuring all regulatory requirements are met, including overseeing risk assessments, health & safety policies and procedures, and annual audits.
• Attend monthly meetings of the Safety and Safeguarding Team, analysing reported accident and incident data.
• Provide assurance reporting to the Director of Centres and Trustees on a quarterly basis.

What you bring to the role

• Experience of delivering safe and effective work on customer-facing premises and grounds.
• Experience of managing high performing teams to deliver in line with the needs of an organisation.
• Experience of working and leading teams across multiple sites.
• Relevant qualifications in facilities and estates management and health & safety, including a NEBOSH.
• Knowledge of the Health and Safety compliance standards applicable to our sites and how these should be achieved. (Please note the outdoor adventurous activities are managed by the operations team – specialist knowldge of these areas is not required.)
• Ability to communicate in a range of settings with people at all levels of an organisation.
• Ability and experience of training others in health and safety.
• Experience of working as a member of a management team and bringing about changes through the action of your peers and team.

Able to demonstrate living our values of being:

• Ambitious
• Collaborative
• Inclusive
• Accountable

Why work at Hindleap Warren

• Generous holiday allowance – 39 days paid annual leave per year, pro-rata for part timers
• Employer 4% pension contribution
• Additional leave granted to support voluntary activity
• Free Health Care Cash Plan
• Free access for you and your family to the Employee Assistance Programme
• Free access to the ‘Headspace’ app for you and your family
• Flexible working opportunities considered
• You’ll be working with a fantastic team of passionate colleagues across London Youth
• You will be making a difference to the lives of young people