Facilities Team Lead – Finance

Akkodis

The opportunity

The Facilities Management team are looking for a dynamic self starter to join the Commercial, Property and Finance Team as a Team leader in the finance strand of the overall FM Team, you will be responsible as a first line manager for 2 further finance roles, along with being responsible for the Planning and Control of the FM UK revenue budgets / spends. This role is very integrated and critical in ensuring all revenue budgets, spends and administration is clear, controlled and reported accurately and in a timely manner. There is also a need to have understanding of Supplier Contracts. This role reports into the FM Commercial, Property and Finance Manager.

Our team is responsible for all Embedded Supplier Contracts, Property acquisitions and developments, as well as all FM related budgets and spends. There is a phenomenal opportunity to get involved and support the wider team to keep everyday exciting and high-reaching.

What we’re looking for from you!

Supervise and own the FM Finance team in line with agreed objectives, support and develop the team in line with agreed strategy and development plans, handle people responsibilities.

• Experience in commercial, Opex financial and procurement activities in a similar organisation.
• Supervisory leadership skills, within own area and across the business
• Good written and verbal communication skills
• Strong organisational skills
• Understanding of contract management
• Service Level Agreement understanding
• A knowledge of service contracts
• Good negotiating and influencing skills
• Excellent IT skills and proficiency in relevant software packages (Excel, Word)

Finance

• Carry out financial investigations (tracking, discrepancies) for Facilities Management and Security / Health & Safety and provide management reports and advice to support business activities, Revenue and Capital Budgets.
• Responsible for obtaining and collating the Revenue data for the submission and publication of FM annual and ISBP 5 year budgets to senior management.
• Accountable for the strategic planning on revenue spends.
• Collate and publish to management, the financial and budgetary data on FM performance, current and committed expenditure to support decision making along with investigating / implementing possible cost savings.
• Responsible for recording/monitoring budget spends and the identifying all anomalies and resolving discrepancies
• Lead and maintain liaisons with Bought Ledger and Management Accounting to ensure effective working coherence.
• Ensure that established controls are maintained and or improved for the processing and approval of invoices prior to submission to Bought Ledger.
• Ensure that effective recharging takes place using automated process where possible.
• Ensure effective compilation and submission of Capital Funding Applications and maintain accurate database records to ensure traceability in the absence of the Quantity Surveyor.
• Provide financial advice or support to facilitate decision-making and the swift resolution of any possible issues.

Contracts (A desirable understanding)

• Support FM Operations with the planning and mobilisation of contract tenders including, writing service specifications, critical metrics and service level agreements
• Build a process and data pack for monitoring, analysing and identifying improvement of contract and service level compliance of all FM supplier contracts
• Assist the FM UK Commercial, Property and Finance Manager in the selection process for FM suppliers and letting of contracts to improve service and or reduce costs.
• Support FM Operations in analysing contract tender returns. Produce evidential management reports for FM to support scoring results and selection decisions.
• Supervise and embed new service providers to ensure Financial and Commercial results are achieved.
• Build and sustain relationships with external FM suppliers and contacts to achieve objectives and take a leading role in agreeing service levels with external suppliers/contractors to ensure supplies and services are provided in line with business needs.
• Lead benchmarking activities and supplier audits and value for money audits in conjunction with Procurement.
• Main point of contact for Financial and Commercial with FM suppliers to ensure open dialogue is maintained.

What we can offer you:

• Salary Circa 45,000pa
• Company bonus of up to 2,500 (based on company performance and will vary year to year)
• Hybrid working pattern Typically for this role you will work 2 – 3 days per week on-site
• Pension of maximum total (employer and employee) contribution of up to 14%
• Paid overtime
• 25 days annual leave (plus holiday purchase)
• Up to 15 additional days flexi leave

Due to the nature of our business, this particular vacancy requires the applicant as a minimum to be a British Citizen or a Dual UK national with British citizenship and capable of achieving necessary security clearance.

Modis International Ltd acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers in the UK. Modis Europe Ltd provide a variety of international solutions that connect clients to the best talent in the world. For all positions based in Switzerland, Modis Europe Ltd works with its licensed Swiss partner Accurity GmbH to ensure that candidate applications are handled in accordance with Swiss law.

Both Modis International Ltd and Modis Europe Ltd are Equal Opportunities Employers.

By applying for this role your details will be submitted to Modis International Ltd and/ or Modis Europe Ltd. Our Candidate Privacy Information Statement which explains how we will use your information is available on the Modis website.