Facility Manager – Warwick

Coventry, Warwickshire
Zenovo
Facility Manager
£50,000 – £60,000
Warwick

One of our key customers are currently recruiting for a Facility Manager who will report directly to the Board of Directors.

This is an excellent opportunity for a highly organised Facilities Manager, with proven ability and experience in facilities management.

In this role you will act as primary key holder for our premises based in Warwick so will require availability for out of hours attendanceon site in the event of specified intruder / fire alarm being raised.

You will need experience supporting facility renovation and extension projects
You will also need a lot of health and safety experience and IOSH or NEBOSH certification/qualifications

Experience with listed buildings would be highly desirable

Key skills

• At least 3 years experience as a Facility Manager
• Good knowledge of building regulations.
• Good knowledge of CDM regulations.
• Awareness of health and safety issues, especially risk assessments and method statements.
• Preferably a member of the Institute of Workplace and Facilities Management.

Duties and responsibilities

• Source and purchase, as approved by Directors, furniture and other fittings and fixtures
• Prepare detailed, itemised annual budgets, monthly updates on tasks and quarterly updates on budgets. Monitor and control spend within the approved budget and report when required to the Board.
• As a minimum you will be required to report at monthly Board Meetings.
• Source quotations from preferred contractors, architects, designers, service providers and suppliers and negotiate accordingly to achieve the best mix of value and appropriate quality.
• Manage all facilities-related projects ranging from minor refurbishments and repainting projects to major building programmes, from commission to signed off completion.
• Monitor and audit building wear and tear and make new proposals for new building projects / refurbishments / repairs. You will be expected to conduct regular audits of the buildings. Create and record issues
• Keep a schedule of day to day building maintenance work and manage work against this accordingly.
• Pro-active management of the Facilities Assistant, ensuring there is an up to date schedule of daily / weekly / monthly tasks.
• Review and manage service and maintenance contracts (gas boiler, instant water boilers, intruder alarm, air conditioning etc)
• Be the primary contact for all internal queries and reported faults
• Be familiar with and understand the content of the leases for rented premises. Liaise with the relevant landlords, when required, regarding the maintenance of these premises and the continuance of the current lease arrangements
• Support the Board in locating and arranging contracts for alternative or additional short or long term accommodation, as and when required.
• Be familiar with the physical arrangements relating to utility supplies at all premises, including electrical, gas, water and drainage.
• Be aware of identified asbestos-containing materials and annually review and report as appropriate.
• Contribute to building and facilities related internal risk assessments carried out by the Health and Safety Manager.
• Liaise with the IT team on all buildings and facilities projects that may impact upon existing and future IT infrastructure requirements.
• Liaise with the Health and Safety Manager regarding building and facilities related issues and complete relevant actions as highlighted.
• Carry out or contribute to ad hoc buildings and facilities related tasks as and when required.
• Manage and review the asset tracking system on an ongoing basis.
• In conjunction with the Health and Safety Manager ensure the delivery and installation of all machinery and equipment is managed in a safe and efficient manner.
• In conjunction with the Health and Safety Manager ensure all calibrated inspection and test equipment is documented and serviced annually