Finance Administration and Office Manager

Milton Keynes, Buckinghamshire
Quality Personnel Services Limited

We are seeking an experienced and hands-on Finance Administration & Office Manager to join a friendly team on a permanent basis. This is a key role responsible for overseeing the financial health of the business while ensuring the smooth running of administrative, HR, and office operations.

This position would suit a commercially minded professional who thrives in a varied role and enjoys balancing strategic oversight with day-to-day operational involvement.

The Role

As Finance Administration & Office Manager, you will take ownership of finance, HR, and office functions, playing a pivotal role in supporting business performance and growth.

Key Responsibilities

Financial Management

• Oversee all financial operations including accounts payable, receivable, payroll, and general ledger
• Develop and manage annual budgets, with regular reporting and analysis
• Prepare monthly, quarterly, and annual financial statements
• Manage cash flow and ensure sufficient funding for operations
• Implement and maintain robust internal controls
• Build and manage relationships with banks, auditors, and external partners
• Monitor financial performance against budgets and forecasts
• Identify and deliver cost-saving initiatives and process improvements

Administration, Office & HR

• Oversee office operations, facilities, procurement, and warehouse coordination
• Manage employee benefits and ensure HR compliance
• Develop and implement HR policies and procedures
• Oversee recruitment, onboarding, and offboarding processes
• Maintain accurate employee records in line with data protection requirements
• Support performance management and employee development

Legal & Compliance

• Ensure compliance with all relevant legislation and regulatory requirements
• Manage contracts, agreements, and documentation
• Oversee insurance policies and risk management processes

Additional Responsibilities

• Contribute to strategic planning and business improvement initiatives
• Support a positive and collaborative working environment
• Undertake additional duties as required

About You

We are looking for someone who is both strategic and hands-on, with the confidence to take ownership and drive improvements across multiple business functions.

Essential Skills & Experience

• Degree in Finance, Accounting, or related field
• Professional qualification such as ACA, ACCA, or CIMA (or working towards)
• Minimum 3 years’ experience in a similar finance and administration management role
• Strong knowledge of accounting principles and financial reporting
• Experience in budgeting, forecasting, and financial analysis
• Proficiency in accounting software (e.g. Sage, Xero, QuickBooks, NetSuite) and advanced Excel skills
• Experience managing HR processes and ensuring compliance
• Excellent organisational, communication, and interpersonal skills
• Ability to work independently and manage multiple priorities

What We Offer

• Competitive salary up to £60,000
• Permanent, full-time role (37.5 hours per week)
• A varied and influential position within the business
• Opportunity to shape processes and contribute to strategic growth

Apply Now

If you’re looking for a broad, impactful role where you can make a real difference, we’d love to hear from you.

Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).

Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.