Finance and Operations Adminstrator

City Of Westminster, London
Tussell Ltd

Role: Finance and Operations Administrator

Location: Tussell’s offices at Public Hall, with up to 2 days per week of working from home

Contract: Permanent, full-time

Salary: £25,000 – £30,000 depending on experience

Reports to: Kathryn Wills, HR and Operations Manager

Start date: March 2024

Summary

We are looking for a Finance and Operations Administrator to aid our company’s day-to-day commercial operational procedures. The ideal candidate may already have six months of relevant work experience or have ideal qualifications and be looking for their first permanent role.

The role will encompass client and supplier onboarding, customer billing, debtors, expense management and assisting with management accounts. In addition, you will support your manager in non-finance areas such as company operations and HR. It’s a dynamic role suited to a proactive and organised individual.

The role offers a basic annual salary of £25,000 – £30,000 per annum depending on relevant prior work experience, with the expectation of 3 days per week in our central London office.

You’ll be right in the thick of things, playing a hands-on role in making Tussell a more efficient company to work in and do business with. You will join a young and collaborative team in a company with an entrepreneurial culture where you can shape how we work and make a real contribution to the company’s growth.

About Tussell

Founded in 2015, Tussell is the market’s trusted source of data and insight into UK public contracts – an overlooked engine of the economy that accounts for about 10% of UK GDP. Using technology, we transform the government’s open data on public procurement into useful data that our clients can use to make better commercial decisions. Our market intelligence helps companies to do more business with government and helps public bodies to get more value out of their suppliers. Our subscription clients range from brand-name multinationals through to small companies, as well as an increasing number of Central, Local and NHS contracting authorities.

Unusually for a company of our size, we enjoy a high profile in the media. In 2023 alone, our data was cited more than 142 times in the press, underlining the political and economic resonance of public contracts as well our position as the market’s trusted data source.
Based in the heart of London and founder-led, Tussell has about 35 employees. With revenue growth on average of 70% per year since 2019, the company is evolving continuously and there is lots of potential for rapid career progression in a range of areas. The culture is entrepreneurial, purposeful, and respectful. It’s a dynamic environment where collaboration and accountability are standard.

Role

Goal: Enhancing the efficiency of Tussell’s operations by aiding the HR & Operations Manager and actively participating in the completion of various operational tasks.

Responsibilities: Examples include but are not limited to:

Finance administration:

• Supporting the billing process, including liaising with the sales team, account management team and raising invoices
• Communicating with clients regarding payment queries and overdue invoices
• Assisting with employee expenses submissions
• Completing customer and supplier onboarding administration
• Gathering inputs and supporting external bookkeepers for monthly management accounts

General operations administrative support:

• Organising team meetings and social events
• Tracking equipment and inventory management
• Assisting in renewing industry certifications such Cyber Essentials or ISO certifications
• Dealing with third-party suppliers, e.g. office rental, insurance etc Calendar management for the Senior Management Team

People and culture:

• Assisting in onboarding and offboarding procedures, including completing documentation and communication with prospects/employees
• Keeping our online HR system up to date
• Supporting management through the recruitment process

Success measures: Improving the efficiency of Tussell’s operations, which will include accelerating billing cycles, minimising overdue invoices below our trivial threshold, timely completion of customer/supplier onboarding processes and ensuring compliance through obtaining legal/required certifications.

Skills & Experience

Essential:

• A-level qualifications
• Excellent written and verbal communication skills
• Strong knowledge of the Google and Microsoft Office suite, in particular Excel
• Digital savvy, comfortable using and learning business software tools

Preferred:

• Relevant work experience in either finance or admin/operations Prior experience of using accounting software, in particular Xero Prior experience in a start-up environment, in particular a B2B software company
• Experience of using Apple Macs and business software including Slack, Dropbox, Zoom, BambooHR, Hubspot, 1-Password, Apple Business Manager and Docusign.
• Interest in current affairs and/or public policy

Compensation & Benefits

The starting salary is £25,000 – £30,000 per annum depending on whether this is your first role or you have relevant work experience, with annual salary reviews.

Benefits include:

• Annual leave of 25 days (not including public holidays), rising by one day per year up to a cap of 30 days
• A vibrant office in Whitehall with free weekly perks like yoga, breakfast, and drinks,
• An annual personal learning & development budget of £1,000 (prorated for your start date)
• Team socials in central London at least once per quarter, plus a summer and Christmas party Apple MacBooks are standard issue
• Company pension scheme with employer contribution of 3% Cycle to Work Scheme – Tax savings on Cycling
• Equipment via Salary Sacrifice

Interview Process

Please send your CV and a cover letter to with “For the attention of Kathryn Wills” in the subject line. Successful candidates will be invited through to the following stages:

1. Initial Zoom interview with Tussell’s HR and Operations Manager Practical excel exercise to complete
2. A second-round in person interview with the hiring manager and at least one member of Tussell’s management team Reference checks