Finance and Operations officer

GET FURTHER

ROLE DESCRIPTION

As Finance and Operations officer, you will report to the Operations and Systems Manager and will be a key member of the Operations team. This role is vital to the support of the wider organisation, being the go-to person for financial, HR and IT enquiries.

In this role at Get Further, you ll have the opportunity to build on your operational experience within a dynamic and mission-driven charity. No two days are the same, you’ll play a key role in supporting day-to-day operations while contributing to a range of projects that help drive our work forward. This is also a chance to shape your own development, gaining valuable insight and skills as you grow within the role.

Finance Administration

• Manage day-to-day bookkeeping using Xero, including importing and coding invoices for approval, raising sales invoices, and supporting bank reconciliation.
• Prepare and issue contracts and invoices for colleges, freelancers, and central team members.
• Manage credit control by coordinating weekly payment runs and liaising with debtors to ensure timely payment.
• Prepare monthly payroll submissions, including reconciling tutor hours, holiday pay and training.
• Support the preparation of monthly management accounts and financial reports for internal budget holders.
• Assist with compiling financial information for the Fundraising Team as required.

HR and Policy Administration

• Help maintain our policy library, ensuring all charity policies remain compliant and up to date.
• Keep the Employee Handbook current, reflecting the latest internal policies and procedures.
• Assist the Operations & Systems Manager in planning and delivering our termly Team Days.
• Coordinate staff benefits, including the Employee Assistance Programme (EAP), staff training, pensions, Access to Work applications, and workstation assessments.
• Working with Hiring managers for the central recruitment process to advertise roles, coordinating interviews and communications with applicants.
• Onboard new starters, conducting all pre-employment checks, organising computers and equipment, arranging access to systems etc.
• Managing reference requests for past tutors.

IT and Equipment management

• Support the Operations & Systems Manager in maintaining oversight of IT hardware, phones, and other equipment including managing logistics and phasing out older kit.
• Act as the first point of contact for the team on IT matters, liaising with our external IT provider and tracking outstanding tasks and support hours used.

Office tasks

• Liaise with the Charity we share offices with regarding office facilities and help maintain office supplies and equipment levels.
• Manage keyholder records, ensuring an accurate log of staff with key and fob access to the office.

General Administration

• Monitor and respond to shared mailboxes, ensuring timely and appropriate handling of enquiries or redirecting them as needed.
• Provide additional programme support where required including booking conferences and ordering printed materials or resources.
• Respond to internal queries and offer cross-team support on financial, HR, and IT matters.

For the full breakdown of responsibilities and personal specification, please see the recruitment pack.