Finance & HR Manager

Intelligent Change Inc.

Intelligent Change is a globally recognized brand that has garnered widespread acclaim for its innovative products and unwavering commitment to personal development. With an extensive range of offerings, including the renowned Five Minute Journal, Intelligent Change has solidified its position as a leader in empowering individuals to lead happier and more intentional lives. According to Forbes, the Five Minute Journal is “a simple yet powerful tool that can transform your mindset and daily routine.” Intelligent Change’s products are routinely featured in major publications like The New York Times and The Guardian.

Joining the Intelligent Change team means becoming part of a brand that is synonymous with quality, personal transformation, and exceptional customer experiences. With a global impact and a dedication to empowering individuals worldwide, Intelligent Change inspires and motivates people to embrace gratitude, self-reflection, and positive mindset shifts.

OUR CORE VALUES

Take 100% Responsibility – Be Solution Oriented – Gratitude and Positivity – Growth Mindset – Have Fun – Deliver Value – Transparency & Feedback – Under Promise, Over Deliver – Treat Others How You Want To Be Treated – Be Humble

The Opportunity

As the Finance and HR Manager, you will play a critical role in overseeing two essential pillars of the organization’s health: financial management and human resources. This dynamic position ensures the seamless operation of financial processes while fostering HR best practices.

In finance, you will maintain accurate records, support accounts receivable and expense tracking, and collaborate on reporting to provide valuable insights for decision-making. On the HR side, you will manage payroll, ensure compliance with regulations, and support recruitment, onboarding, and performance management initiatives.

This is a unique opportunity to work cross-functionally, ensuring financial integrity and an engaging employee experience in a small organization. You will report directly to senior leadership and work closely with key stakeholders to drive operational excellence.

Duties & Responsibilities

Finance (60%)

1. Accounts Receivable (AR) Support: Provide weekly support for accounts receivable by monitoring outstanding invoices, reconciling payments, following up with clients, and preparing AR performance reports.
2. Bookkeeping Support: Collaborate with the finance team to maintain accurate and up-to-date financial records.
3. Expense Tracking: Monitor and track business expenses, ensuring proper categorization and adherence to company policies.
4. Ad Hoc Legal and Finance Tasks: Provide administrative support for legal and financial tasks across global operations as required.
5. Weekly Reporting: Provide weekly reporting from Xero to the relevant team.

Human Resources (40%)

1. Payroll Management: Manage and process payroll, ensuring accuracy and timeliness.
2. Compliance: Liaise with external parties (e.g., legal, payroll providers, regulatory bodies) to ensure compliance with all relevant HR regulations and standards.
3. Performance Management:
   1. Assist in the yearly review process by coordinating timelines, gathering relevant data, and providing insights into market salary averages and benchmarking.
   2. Support the implementation of performance management systems and guide team members through development goals.
4. Recruitment: Support recruitment efforts by sourcing candidates, coordinating interviews, managing communications, and maintaining up-to-date recruitment trackers.
5. Onboarding: Prepare employment contracts and ensure a smooth onboarding process for new hires.
6. Offboarding: Manage the exit process, including final documentation and compliance requirements.

Skills & Experience

1. You are comfortable with spreadsheets and know basic formulas.
2. Previous experience in HR and/or finance admin roles.
3. Knowledge of payroll processes and HR compliance requirements.
4. Excellent organizational and multitasking skills.
5. Exceptional communication skills and ability to work collaboratively across teams.
6. Ability to maintain confidentiality and handle sensitive information with discretion.

BONUS POINTS IF YOU ALSO

1. Experience in recruitment and talent management is a plus.
2. Understanding of bookkeeping and financial processes.

Working at Intelligent Change can accelerate your career as you will have the ability to lead and build a business directly with the founders. We’re a team that loves what we do and we all thrive in our ability to make an impact. There are many benefits that come with working with us, some of which include:

1. Salary £40,000 – £45,000 DOE
2. Summer 1 month 4 day work week
3. Flexible work hours
4. Hybrid work structure (Tuesday-Thursday in our High Street Kensington office)
5. Weekly team lunches

Equality Statement

At Intelligent Change, we are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and supported. We believe that diversity in our workforce enhances our ability to serve our customers and fosters innovation and creativity.

We welcome applications from all qualified individuals, regardless of race, color, ethnicity, national origin, gender, gender identity or expression, sexual orientation, age, disability, marital status, or any other characteristic protected by law. Our hiring practices are based solely on qualifications, merit, and business needs. We encourage candidates from all backgrounds to apply and join us in building a more inclusive future.