Fleet & Property Manager

Southampton, Hampshire
Industrial Cleaning Equipment Ltd (ICE)

Fleet & Property Manager

Location: Southampton

Salary: £40k to £50k

Hours: 40 hours per week, 4 days per week in office

Business Overview

With over 50 years of experience, ICE is the UK s largest independent provider of cleaning equipment. We manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. As well as supplying and servicing traditional cleaning equipment, we also have over a decade of experience in robotic floor cleaning machines.

Role Overview

As Fleet & Facilities Manager, you are responsible for the efficient management, compliance and optimisation of the Company s vehicle fleet and property assets. The role ensures all vehicles and buildings are safe, compliant, cost-effective and fit for purpose, working closely with internal stakeholders, suppliers and contractors. You oversee the full lifecycle of a diverse fleet, from procurement and deployment through to maintenance and disposal, ensuring availability meets business needs. You also manage property maintenance and site services, with a strong ESG focus to deliver sustainable, environmentally responsible solutions while maintaining commercial effectiveness.

Responsibilities and Accountabilities:

Fleet Management

• Manage the full lifecycle of the Company fleet (HGVs, vans, cars and EVs), ensuring theright mix, availability, safety and compliance.
• Lead fleet procurement and tender processes, maintenance scheduling, servicing and disposal.
• Maintain accurate fleet records, including licensing, inspections, MOTs, servicing and insurance.
• Manage fleet suppliers, leasing companies, maintenance providers, fuel cards, telematics and tracking systems.
• Monitor vehicle usage, costs, fuel/charging efficiency and driver behaviour, ensuring compliance with Company and DVLA regulations.
• Manage vehicle handovers, inspections, accidents and insurance claims.
• Support EV transition and charging infrastructure, promoting safe, efficient and compliant fleet operations.

Facilities Management

• Manage maintenance, compliance and operation of Company sites, acting as the main facilities contact.
• Oversee planned and reactive maintenance, statutory inspections and health, safety and environmental compliance.
• Coordinate contractors, site services, utilities, security, cleaning and waste management.
• Support property projects including acquisitions, relocations, refurbishments and space planning.
• Work closely with Health & Safety to conduct site inspections and risk assessments.

Financial, Contract & Supplier Management

• Prepare and manage fleet and facilities budgets, monitoring spend and delivering cost efficiencies.
• Negotiate and manage supplier and contractor contracts to ensure value, performance and compliance.

Reporting, ESG & Continuous Improvement

• Maintain asset registers, compliance documentation and accurate records.
• Produce performance, cost and compliance reports.
• Drive continuous improvement, sustainability and environmental initiatives across fleet and property.

General Responsibilities

• Develop and maintain fleet and facilities policies and procedures.
• Build strong relationships with stakeholders, suppliers and service providers.
• Promote a proactive, professional and customer-focused approach

Qualifications, Skills and Experience

• Educated to GCSE level or above, including Grade C (or equivalent) in English and Maths;
• Previous experience in fleet management and/or property management (essential);
• Fleet and Property Management qualifications such as IWFM (desirable);
• Strong knowledge / passion of motor vehicles;
• Competent user of Microsoft Office applications (particularly Excel);
• IT literate with the ability to learn new systems quickly;
• Strong communication skills with an excellent telephone manner;
• Strong organisational skills with the ability to manage workload within tight timescales;
• Practical, hands-on approach with strong commercial awareness;
• Highly organised, detail-orientated and performance focused with a pro-active approach;
• Resilient and adaptable with the ability to manage multiple priorities;
• Committed to safety, compliance, and continuous improvement with a strong understanding of regulatory requirements in the Fleet and Property space;

Working Conditions

• May require travel between sites;
• Occasional out-of-hours support for emergencies.

To Apply

If you feel you are a suitable candidate and would like to work for Industrial Cleaning Equipment, please do not hesitate to apply.