Football Operations and Admin Assistant

Tiptree, Essex
Colchester Academy

Job Type: Full-Time (40 hours per week)

Salary: £25-28k per annum dependent on experience

Location: Florence Park, Tiptree

Reports to: Head of Administration and Operations & Football Secretary

An exciting opportunity has become available within the football admin department at Colchester United Football Club. We are looking for a proactive and committed Football Operations and Admin Assistant to join our dynamic team at the Club s Training Ground.

The successful candidate will work closely with the Head of Football Administration and Operations, playing a key part in keeping the fast-paced Football Admin Office and Training Ground running smoothly and efficiently.

Roles and Responsibilities:

The role includes, but is not limited to:

• Assist the Football Secretary with the busy and fast paced day-to-day management of the Club s football administration department.
• To be responsible for all administration and operations relating to the Under 18 and Under 21 age groups, including player registrations, trialists and fixture arrangements.
• Make all arrangements for U18-U21 home and away matches to include liaising with leagues, opposition, match officials, arranging travel, accommodation, catering requirements, stewarding, and medical provisions.
• To be present at all U21 home matches to assist with the overall operation of the match.
• Assisting HR and the Academy Manager with the recruitment of new staff and volunteers.
• Coordinate scout ticket requests for fixtures and relevant outgoing requests for the recruitment and scouting departments.
• Assisting with day-to-day training ground operations, following procedures, and identifying areas for improvement.
• Support Head of Operations with facilities-related tasks, such as arranging repairs or liaising with contractors.
• Support Club Secretary with First Team administration i.e. daily/weekly Anti-Doping schedules, assisting with arrangements for first team home and away fixtures in terms of liaison with opposing teams, match officials and travel arrangements.
• Assistance when required with first team player registrations, contracts and loan agreements.
• Communicating and co-ordinating internal meetings with all relevant personnel, and the taking and circulating of minutes.
• Cover Football Secretary at First Team home matches, as and when required.
• Undertake any other reasonable duties as requested by the Head of Admin and Operation & Football Secretary.

Person Specification:

• Experience of working in an administration and operational role.
• Strong attention to detail, upholding high professional standards.
• Excellent communication skills, both verbal and written.
• Enthusiastic with a can-do attitude, working effectively under own initiative and as a member of a team.
• Excellent organisational skills, ability to prioritise, work under pressure, meet deadlines and work on multiple tasks at once.
• Must be a detailed planner, possess strong analytical skills and have problem solving abilities.
• Must be trustworthy with highly sensitive information.
• Flexibility for regular evening and weekend work.
• Proficient in Word, Excel, Outlook and Power Point.
• All staff must be aware of all Safeguarding and Equity and Diversity issues, along with all Academy and Club policies, rules and regulations.

Desirable:

• Football Administration qualification
• Experience of working in a similar role within professional sport at Club, League, or National level.