HR Admin & Payroll Specialist

Luxoft

Project description

The HR & Payroll Specialist will manage the full employee lifecycle from pre-onboarding to off-boarding for HR Operations procedures for the UK. This is a broad role which will require an adaptable individual who can focus their priorities according to the needs of the business. You will be the key HR representative in the location and should build strong relations across the whole UK location, building a strong employer brand, whilst ensuring the delivery of compliant and legally sound processes.You will report directly to the Admin and Payroll Lead and have a key role in the local/ regional HR Operations function supporting the location. Working as part of the WSE team, you will be the first point of contact for all HR related administration queries and support in HR operational projects.

Responsibilities

• -Act as first point of contact for all HR related queries for the location, by understanding and being able to communicate and explain local policies and procedures-Administer payroll and payroll records, liaising with local finance where needed-Processing the 2 UK Payrolls each month-Processing the monthly IR35 Payroll-Processing the pension payments to the providers-P11d calculation and input on the relevant software-Management of the administration of benefits including private medical insurance, dental insurance, group income protection and group life-Responsibility in managing vendor relations (insurances, broker, payroll provider)-Maintain records and produce necessary reports as role requires-Oversee HR invoice processing for the location-Reporting to the authorities-Oversee in partnership with the TAM SSC the delivery of location specific transactional activities:-Onboarding process (Issuing contracts of employment, Personal Data collection for payroll)-Mandatory Training, Probationary period closures, Mood Monitoring.-Absence Management TRM systems (Reporting of Annual Leave, Sickness absence, Other leave)-Employee lifecycle admin (contract amendments; merit and bonus letters/memos, etc.)-Exit process (Exit confirmations & reference letters)-Maintaining personal data records for local employee base (controlling of electronic employee files)-Understand local compliance topics and labour law legislation for the location-Advise managers on the terms and conditions of employment and knowledge share best practice with them.-Apply HR and business knowledge evidencing appropriate decision-making skills.-Be proactive in continuous improvement activities to ensure that processes are standardised, simplified and automated-Develop HR policy and procedures to drive performance and mitigate disputes.-Provide strategic advice on current and existing benefits for employees and managers.-Drive alignment between HR strategy and business goals.-Continuously monitor and review HR policies and processes and implement changes where necessary.-Participate in the implementation of specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.- Works closely with delivery management and employees to improve work relationships, build morale, increase productivity and retention.- Communicates organizational culture to employees: onboarding, townhalls, corporate events etc.

SKILLS

Must have

• Professional Experience
• A University degree or professional level, or the equivalent level of attainment gained through 2-5 years of professional experience.- In depth knowledge of Labour Law and HR Best practices- In Depth knowledge of HR & Payroll admin processes, practices, and principles- A working knowledge of IT/HR systems and MS Office (good excel skills)- Experience in working for a multi-cultural international company- Experience in working with an outsourced payroll provider would be advantageousCore Competencies- Fluency in English a key requirement;- A ‘can do’ pro-active, solutions-oriented attitude and work ethic- A resourceful and relentless drive to make things happen, to improve performance and deliver outstanding results through new, innovative, and more effective ways of working- A talent for simplifying, automating, and standardising processes, to build improved employee experience- Ability to handle multiple tasks- Excellent organizational and time management skills- A talent for numbers, analytics, financial reporting, and attention to detail and accuracy- Excellent interpersonal, communication, and presentation skills- A positive team spirit and attitude- Competency to build and effectively manage relationships at all levels of the organization, locally, regionally, and globally- A high level of personal integrity, reflecting respect, open-mindedness, and honesty

Nice to have

Good teamplayer, resilient, ok with changes due to ongoing DXC integration. Not afraid to speak up and looking for growth opportunities