HR Administrator

Worksop, Nottinghamshire
NHS

We are seeking a proactive and detail-oriented HR Administrator to join our friendly practice team at Newgate Medical Group.

You’ll play a key role in supporting the employee lifecycle, from recruitment and onboarding to maintaining accurate HR records and supporting staff communications. This is a great opportunity to develop your HR career within a supportive and progressive primary care setting.

Main duties of the job

1. Support the recruitment and onboarding of staff
2. Maintain HR records and systems
3. Monitor absence and appraisals
4. Liaise with IT and Finance on staff changes
5. Be a first point of contact for day-to-day HR queries
6. Provide HR administrative support to the Practice Manager and leadership team

About us

NMG is a single Practice PCN with over 30,000 patients. We are responsible for 4 care homes. We are involved in new projects to change the delivery of Primary Care. We are a training practice, welcoming medical students and registrars. We have an extremely cohesive, welcoming, well-established and diverse team, who provide the care to our patients including:

• 9 GP Partners
• 4 pharmacists, 2 pharmacy techs, 4 ACPs, 1 ANP, 1 Physician Associate, 8 care coordinators responsible for vaccinations, home visits, care home reviews, health checks, cancer care, safeguarding, LD/SMI/SMD reviews, weight management, prescriptions & triage/access support

We also have a large reception team, IT team, secretarial team, HR team, and Finance team to provide support. Our experienced nursing team includes HCAs, a phlebotomist, and a Diabetes Specialist Advanced Practitioner.

At Newgate Medical Group, we are committed to fostering an inclusive and supportive environment where professionals can thrive. Joining our team means:

• Access to continuous professional development opportunities
• Being part of a collaborative team dedicated to improving community health
• Competitive salary and benefits
• Flexible working arrangements, including occasional out-of-hours shifts

Job responsibilities

• Support recruitment processes including advertising, arranging interviews, and liaising with candidates
• Assist with onboarding including preparing offer letters, contracts, and coordinating induction activities
• Maintain and update HR systems and employee records
• Track staff absence and ensure relevant documentation is completed
• Liaise with IT and Finance for staff changes including starters, leavers, and role amendments
• Provide administrative support for HR-related meetings including taking notes for welfare and return-to-work meetings
• Support policy and document updates as directed by the Practice Manager
• Ensure confidentiality and accuracy in all work
• Maintain up-to-date records for audits, inspections, and quality improvement

Person Specification Skills

• Proficient in using spreadsheets and databases
• Able to maintain confidentiality and accuracy
• Effective organisation and time management skills
• Familiarity with HRIS or NHS-specific systems

Qualifications

• GCSE Maths & English (Grade 4/C or above)
• Level 3 HR Qualification
• BTEC in Business Administration

Experience

• Experience in an administrative role
• Previous experience in HR or healthcare setting

Personal Qualities

• Polite, confident, and professional
• Flexible and reliable
• Able to work independently and as part of a team
• High level of attention to detail
• Willingness to learn and develop

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

Dependent on experience