HR Administrator

Merton, London
KINGS COLLEGE SCHOOL

Reports to – Director of People

King’s College School Wimbledon is looking to appoint a highly organised and proactive HR Administrator to support staff recruitment, onboarding, and administration across the employee lifecycle. The role requires excellent attention to detail, strong communication skills, and a commitment to safeguarding and compliance.

The Human Resources department manages all aspects of people management to support the school’s overall strategic aims. The department supports the senior and junior schools, Wimbledon Common Prep School (WCPS), KSC Enterprises and King’s International.

Key Responsibilities

• Staff Administration & Employee Lifecycle
• Support staff with general HR queries using the internal ticketing system
• Process changes to job titles, including approvals, letters, and system updates
• Support with providing employment references for current and former staff
• Maintain accurate and up to date HR records
• Support with the monthly payroll process

Recruitment & Selection

• Coordinate end-to-end recruitment campaigns from position identification through to appointment
• Work with the HRBPs to agree recruitment timelines, closing dates, and interview schedules with hiring managers
• Draft recruitment materials; create, upload, and monitor job advertisements
• Manage the recruitment inbox, candidate communications, and application records
• Prepare and maintain interview documentation, panel folders, and candidate communications
• Coordinate interview logistics, including scheduling, room booking, administering written tasks, facilitating positive candidate experience
• Process post-interview activity, including candidate communications, expenses, references, and social media checks

Onboarding & Pre-Employment Checks

• Manage end-to-end offer and onboarding process, from verbal offer to start date
• Draft, issue, and track contracts, coordinating approvals with senior leaders
• Maintain and update onboarding and staff records on HR systems
• Verify qualifications, right to work, ID, safeguarding, and other compliance documentation
• Liaise with candidates to initiate and monitor DBS, medical, overseas, and other required checks
• Coordinate IT and site access, safeguarding training, and other induction activities

Training & Compliance

• Set up and manage mandatory training across online platforms and support with the organisation of in-person training
• Communicate training requirements and track completion, maintaining accurate and up to date training records for all staff
• Monitor refresher training schedules, notify and support staff through to completion of required training

Person Specification:

• A graduate degree or equivalent professional qualifications
• Proven experience in HR administration, ideally within education or independent school settings
• Strong administrative and organisational skills, with the ability to manage multiple priorities in a face paced environment
• Excellent IT skills, including Microsoft Office; experience with HR systems
• Exceptional communication skills, both written and verbal
• Ability to maintain confidentiality and discretion at all times
• Strong attention to detail and accuracy in record-keeping
• Commitment to safeguarding and compliance

Terms and Conditions

• Start date: as soon as possible
• Starting salary: £32,000 – £33,500 per annum
• 40 hours per week, Monday to Friday from 8.30am to 5.00pm
• This is a full time, all year-round position
• Contributory pension scheme
• Programme of health benefits
• Free lunch in the Dining Hall during term-time
• Membership of the King’s Sports Club

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

Closing date: Friday 16th January 2026 at 9am

Interviews: tbc

To apply for this role, please register your details online via our website via the button below (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. You will be asked to fill an online application form.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King’s College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.