HR Administrator

Worcester, Worcestershire
Four Squared Recruitment Ltd
HR Administrator
Worcester
£28,000p/a – £32,000p/a
Full time

HR Administrator Job Specification

Position: HR Administrator
Reports to: HR Manager
Location: Office based, full time
Qualification: CIPD Level 3 (essential or working towards)
Progression: Clear opportunities for development and progression within the HR function

Overview
We are seeking a highly organised and proactive HR Administrator. This role plays a key part in supporting the employee lifecycle, maintaining accurate HR records, and ensuring the smooth day to day running of the HR and office functions. The ideal candidate will be confident, detail focused, and able to manage multiple priorities in a fast paced environment. This brilliant opportunity offers progression to HR Advisor and if required study support too.

Key Responsibilities

Employee Lifecycle

• Coordinate onboarding processes, including issuing offer letters and contracts, collecting right-to-work documents, and preparing new starter paperwork.
• Arrange and schedule induction programmes for new employees.
• Manage offboarding, including processing leavers, exit interviews, and ensuring all equipment and access cards are returned.
• Maintain accurate personnel files in line with GDPR and company procedures.

Attendance & Absence Management

• Administer holiday records, ensuring entitlement accuracy and timely updates.
• Monitor and record sickness absence; support managers with return to work documentation and reporting.
• Produce basic absence reports for managers when required.

HR Records, Compliance & Documentation

• Prepare and issue employment contracts, variations, and related HR documentation.
• Maintain and update the training matrix, tracking expiry dates, renewals, and outstanding training requirements.
• Support the development, review, and distribution of HR policies and procedures.
• Ensure accurate data entry and maintenance of HR systems.

Office Administration

• Act as the first point of contact for incoming calls, directing queries professionally and efficiently.
• Provide general office administration support, including ordering supplies, handling post, filing, and supporting reception duties.
• Assist with organising employee engagement activities, meetings, and company events.

Skills & Experience Required

• CIPD Level 3 qualified or actively studying.
• Previous administrative experience, ideally within HR.
• Strong organisational and multitasking skills.
• High level of accuracy and attention to detail.
• Confident communicator with excellent interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with integrity.

This is a full-time permanent position with a salary of £28,000 £32,000p/a dependant on experience.

For more information on this position please contact Harriet Ali at Four Squared Recruitment.