HR Administrator

VGC

Job Title: HR Administrator
Location: Maidenhead
Working Pattern: Hybrid 3 days in the office (Monday, Tuesday & Thursday)

Overview
We are seeking a proactive HR Administrator to provide a professional and efficient HR support service within a busy HR Services team. The role will involve delivering high-quality administrative and advisory support to employees and managers, ensuring consistency, compliance, and a strong customer-focused approach across all HR processes.

Key Responsibilities

• Provide first-line HR support to managers and employees via phone and email
• Handle a range of employee relations queries, escalating where appropriate
• Maintain accurate employee records on the HR system (MyHR)
• Produce management information and reports as required
• Support onboarding processes including right to work checks and pre-employment screening
• Issue employment documentation including contracts, offer letters, and benefits information
• Process employee changes (salary, promotions, hours) and update HR systems accordingly
• Administer payroll inputs, check trial payslips, and liaise with payroll providers
• Manage employee references and contractual documentation
• Support annual pay review and bonus processes
• Maintain HR systems, records, and electronic filing
• Administer employee benefits (e.g. pension, Bupa)
• Ensure HR policies, forms, and portals are kept up to date and compliant with UK legislation including GDPR
• Identify opportunities to improve and streamline HR processes

Requirements

• Previous administration experience (HR or payroll experience desirable but not essential)
• Strong organisational skills with the ability to prioritise workload
• Excellent communication skills, both written and verbal
• Strong attention to detail and data accuracy
• Proficient in Microsoft Office
• Customer-focused with a proactive and positive approach
• Ability to work effectively within a team

Desirable

• Knowledge of Oracle HR systems