HR Administrator

Bedford, Bedfordshire
Movianto

Are you an Administrator looking to develop a career in HR? Movianto Bedford is looking for a HR Administrator to join our dynamic team! You will provide day-to-day administrative support to the HR team, helping to ensure HR processes are delivered accurately, in line with company procedures, while supporting a range of employee lifecycle activities. This is a 12 month fixed-term contract

This is a Hybrid role, based at our Bedford Office, with occasional travel to our other sites You will be working Monday to Friday (37.5 hours per week) on an annual salary of £26,500.00 per annum.

Benefits

• No weekend or bank holiday working
• Discounted gym memberships / onsite gym
• 33 days annual leave (including bank holidays)
• Holiday Purchase scheme
• Flexible pay through Wagestream
• Life Assurance
• Up to 4% Employer Pension Contribution
• Access to Simply Health
• 24/7 GP, physiotherapy and counselling through our EAP service
• Cycle to Work scheme
• Access to MyRewards, a benefits platform

Who we are

Movianto is a leading pharmaceutical supply chain solutions partner offering best-in-class logistics quality for the pharmaceutical, biotech, medical device and diagnostic industries.

Purpose of the role

The role is focused on carrying out HR administration tasks, maintaining accurate records, preparing standard documentation, and responding to routine queries. The HR Administrator works closely with the wider HR team to support the smooth running of HR, payroll, recruitment and learning and development activities.

How you’ll make an impact as a HR Administrator at Movianto:

Stakeholder Support

• Provided first-line administrative support for HR, payroll, and recruitment queries via phone and email, responding to routine employee and manager enquiries and escalating complex issues when required.
• Supported the day-to-day administration of HR, payroll, and recruitment processes while ensuring strict compliance with data protection and confidentiality policies.
• Prepared and issued a range of HR documentation, including contracts, correspondence, maternity-related letters, and employment references.
• Assisted with HR projects, meetings, and wider team activities, delivering administrative support to ensure efficient HR operations.

HR Operations and Process Enhancement

• Supported end-to-end recruitment administration, including vacancy management through the ATS, advert posting, interview coordination, and candidate record maintenance.
• Assisted with onboarding and offboarding processes, preparing contracts and documentation, updating HR systems, coordinating exit procedures, and managing leaver administration.
• Administered employee benefits and payroll processes, ensuring accurate and timely handling of starters, leavers, contractual changes, and employee queries.
• Supported learning and development activities by coordinating training sessions, preparing materials, and maintaining training records.
• Contributed to the efficient delivery of HR services by supporting process improvements and undertaking a broad range of HR admi and highlighting issues or inefficiencies to the team

What it will take to thrive as a HR Administrator at Movianto:

• Managed HR systems and databases, maintaining accurate employee records and supporting HR reporting and administration activities.
• Processed HR-related invoices and purchase orders, ensuring timely and accurate financial administration.
• Conducted compliance checks including right-to-work verification, DBS clearances, reference checks, and monitoring of document expiry dates in line with legal and company requirements.
• Maintained compliant personnel records, ensuring adherence to data protection, governance, and document retention policies.
• Demonstrated strong organisational skills, effectively prioritising workloads and managing multiple deadlines while maintaining a high level of accuracy.
• Utilised strong IT skills, including Microsoft Office and HR systems, to support efficient HR operations and record management.
• Delivered a professional, customer-focused service through effective verbal and written communication with employees, managers, and external stakeholders.
• Worked collaboratively across teams while remaining adaptable to changing priorities, supporting continuous improvement and maintain and employment legislation.
• Full UK driving license and access to a vehicle.
• GCSE Maths and English (or equivalent).

Desirable:

• CIPD qualification or willingness to work towards this.
• Basic understanding of HR processes and employment legislation.