HR Administrator

City, Cardiff
Hays Business Support

Your new company
A public sector-based organisation located in central Cardiff.

Your new role
Working as a HR administrator in a busy team, you’ll be responsible for providing administrative support, 1st level payroll inputting and using the I-Trent system on a daily basis.
Job purposeThe postholder will play a key role in supporting the administrative functions of the People and OD team and responding to queries both internally and externally.
Main duties

• Fully utilise the HR system, i-Trent, to manage administrative processes and collaborate with the team on ways to improve process efficiencies and the end user experience.
• Update staff changes in the HR system, for example: new starters; and line manager changes; create positions & posts when necessary for new roles; leavers, maternity/paternity; fit notes, amending booked and cancelled annual leave; and any other administrative task linked to the employee lifecycle. Accurately inputting payroll data into the HR system, for example, salary changes; working hours and patterns, buying and selling annual leave, holiday of a lifetime, and childcare vouchers. Working closely with the People and Payroll Officer to provide information for the processing of monthly pay runs.
• Monitoring, triaging, and answering queries in the HR and Payroll inbox.
• Update pensions spreadsheet and complete and submit relevant documentation for starters, leavers, partial retirements etc. and deal with pension queries, working closely with the Payroll and Pensions Officer.
• Utilising the HR system to support the administration of recruitment campaigns, ensuring that relevant documentation and information is provided in a timely manner, as well as supporting the People and OD Partners and Recruiting Manager with all aspects of the campaign.
• Contact the candidate’s referees to obtain references and ensure covering 5 year working/academic period.
• Build relationships with candidates and collate the necessary information to ensure that the new starter process runs smoothly for each stage (Offer/ Appointment)
• Draft correspondence and contracts of employment as required for internal and external customers, based on standard templates.
• Arrange inductions for new starters.
• Raise and issue purchase orders using the P2P system.
• Support the People and OD Manager with any administration related to learning and development activities, for example: LinkedIn learning administration, setting up/ completing/ cancelling learning events, contacting L&D facilitators providing attendance lists, collating evaluations, managing the L&D inbox, mentoring programme administration.

What you’ll need to succeed
Experience of using I-Trent is highly desirable. You’ll be organised, a strong administrator and be confident in the use of a variety of IT systems. Previous experience of HR admin and / or payroll is also highly desirable.

What you’ll get in return
This is a permanent role, paying 25492, plus excellent benefits, including civil service pension. This is a hybrid role with a degree of flexibility on start and finish times. It’s a 35-hour working week.

What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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