HR Administrator (Hybrid role)

Lincoln, Lincolnshire
Select Recruitment Specialists Ltd

Are you a detail-ordinated and proactive HR Administrator seeking a challenging role that allows you to take ownership of HR processes with the employee life cycle? We are currently looking for a dedicated individual to join our client s dynamic HR Team and play a crucial role in supporting the development of their organisation and business objectives.

Key Responsibilities

• Manage the shared HR Inbox and escalate queries where appropriate.
• Ensure that all return to work forms and fit notes which are sent to the HR Department are processed accordingly and that the Payroll department are notified in line with payroll cut off dates.
• To liaise with management in order to obtain outstanding return to work forms or fit notes as advised by the Group HR Coordinator or HR Advisor.
• Ensure that absence reasons stated within return to work forms or fit notes are inputted onto the appropriate HR Systems in line with payroll cut off periods.
• To take ownership of the probationary process including probationary reviews and annual Performance Development Reviews (PDR s). Ensuring all probationary reviews are logged onto the appropriate HR systems and managed accordingly.
• To support with the collating and distribution of the probation data across the company, submitting monthly reports and liaising with management regarding outstanding probation reviews and extensions.
• Take ownership of the job role risk assessments data across the Lincolnshire provisions and liaising line managers regarding outstanding risk assessments and the tracking of new starters.
• To support with the processing of contract variations following the successful completion of probationary reviews or training. Updating the appropriate HR Systems, notifying the Payroll Department in line with payroll cut off periods and issuing contract variation letters.
• To issue authorised invoices to the Accounts Department in a timely manner.
• Take ownership of the Work Related Injury (WRI) administration, liaising with Managers, ensuring correct authorised paperwork is in place and accurately recorded on the HR system. To escalated cases to the Shared Services Manager in line with complexity.
• Take ownership of the leaver s process, liaising with management regarding the acceptance of resignations and notice periods. To ensure that appropriate
• Ownership of the Bank Register, processing bank requests following resignations, audit bank staff files to ensure criteria is met to remain on the Bank Register. To obtain appropriate authorisations, update appropriate HR Systems and issue relevant forms, letters and contracts.
• Maintaining and archiving of staff files following changes to staff details and in accordance with the leaver s process.
• Processing of reference requests for current and ex-employees. Obtaining appropriate consent where applicable and completing in line with company policy.
• Working with the Group HR Coordinator to process Maternity Leave, Paternity Leave, Adoption Leave and Shared Parental Leave requests, ensuring that appropriate HR systems are updated and communicated to the relevant departments.
• Be responsible for processing secondment changes following advice from the Group HR Coordinator/ HR Advisor.
• Support the HR Advisor in note taking for formal meetings as and when required.
• Keep up to date with HR best practice and make recommendations for change where appropriate.
• Identify and implement improvements to ways of working to support the delivery of a professional and high level HR service to the business.
• Support the delivery of ad hoc HR projects as they occur.
• Ensure confidentiality and discretion is maintained at all times, and to maintain appropriate records and information in line with General Data Protection Regulations (GDPR).
• Identify personal training needs and attend appropriate training to develop relevant knowledge, techniques and skills.
• Undertake and carry out any other reasonable tasks or duties as requested by management.
• Adhere to the Employee Handbook and all Company policies and procedure; particularly those relating to Health & Safety and safeguarding the people we support.

If you have the relevant experience to carry out this role successfully, please do send an up date copy of your CV.