HR Advisor

ABBEY DLD COLLEGES LTD

Job Title HR Advisor

Location: DLD College, London, 199 Westminster Bridge Road, London SE1 7FX

Contract Type Full Time, Permanent

Start date ASAP

Hours 37.5 hours per week, 8:30am – 5:00pm, Monday to Friday, 52 weeks per year

Salary £38,000 – £42,000 per annum (dependent on skills and experience)

Apply by 9am on Monday 5 th February 2024

Interview Friday 9 th February 2024

Overview

DLD College London is a multi-award winning 13-19 co-ed boarding and day school in the heart of London. With nearly 100 years of educational experience, DLD continues to be a leading light in the sector with its innovative approach to teaching and learning and pastoral care. We help our students achieve personal, social and academic growth in an inclusive and diverse learning community which gives them the confidence to succeed in a rapidly changing world.

We are looking for an experienced HR Advisor to join DLD College London starting as soon as possible. The role will provide generalist HR support to the school, including dealing with employee relations queries, casework, advising and training managers on various tasks, and involvement in disciplinary, capability, and grievance procedures. The role also encompasses all aspects of recruitment, onboarding, and pre-employment checks, payroll administration, as well as the maintenance and updating of the Single Central Record and HR systems.

The HR advisor will be a key role within the school, working closely with the Principal and the Senior Leadership Team to provide advice and guidance to support the building of high performing teams and culture.

This role will report to the Group Head of HR and also work closely with the broader HR Team based across other ADCL sites.

Main duties and Key Responsibilities

Act as key point of contact for HR queries providing guidance on HR policy, process and operating procedures to employees and managers.

Maintenance and update of Single Central Record with details of all staff at the school, as well as any visiting staff and volunteers carrying out regulated activity within the school.

Supporting the Senior Management Team of the school through the ISI inspection process to ensure that the Single Central Record and staff files are compliant with ISI inspectorate standards.

Lead on recruitment campaigns for all roles within the school, posting roles on the Recruitment portal and various job boards. Monitor application levels, respond to queries, organise interviews, reference requests, and issue offer letters and contracts. Responsible for the onboarding process for successful candidates, ensuring all pre-employment checks have been carried out, including eligibility to work, DBS, overseas police checks, health checks, etc. Supporting documentation has been checked, and systems and files have been updated accordingly.

Ensure that the HR systems (Select HR and SIMS) are kept up to date with all changes within the school, including new starters, leavers, changes of personal and contractual details, sickness, and other absences. Also, update training records, self-service, and appraisals.

Assist in administration of the annual salary review process, ensuring systems are updated, and letters are issued to all staff.

Monitor the progress of new staff through the probation period, liaising with managers where necessary to ensure review meetings are carried out and appropriate actions are taken during the probationary period.

Monitor and record all staff absences on the HR system, flagging up any potential absence issues. Follow up with managers and individuals to ensure self-certificates and fit notes are recorded as appropriate. Maintain leave records for support staff in the school.

Support and advise staff on maternity, paternity leave, and parental leave in line with ADC family-friendly policies.

Ensure that managers and staff are aware of all HR policies and procedures and support them with any queries they may have.

Support the Senior Management Team with the organisation and administration of staff training, including Inset days, ensuring systems and CPD records are maintained.

Compile a monthly report for payroll, including any staff changes and absence reports, together with details of any temporary payments. Provide associated paperwork to the payroll team in line with agreed payroll cutoff dates.

Taking responsibility for the day-to-day HR functions for the Group Staff located at DLD College, which includes updating the SCR, personnel files, DBS checks, and assisting with the induction process for new recruits.

Taking minutes during HR-related meetings.

Conduct Migrant Worker administration.

Qualifications

CIPD qualified or working towards.

Educated to A-level standard or equivalent experience.

Skills Required

System focused with ability to pick up new systems quickly.

Highly effective communication skills. Good people management skills, able to delegate and escalate as appropriate.

Ability to work on own initiative. Excellent organisation and planning skills. Ability to approach confidential matters with discretion, sensitivity and diplomacy. Ability to liaise confidently with senior management, staff, parents and the wider community. Friendly, enthusiastic and approachable.

Experience Required

Good knowledge in HR policies and processes. Strong employment legislation knowledge. Experience of handling varied and complex Employee Relations casework. Good experience of using Microsoft Office (Word & Excel) to create templates and mail merges etc.

Understanding of HR and Payroll processes and basic employment legislation. Understand the principles of safeguarding in relation to child protection. Ability to work under pressure, identify priorities and meet tight deadlines.

Desirable

Experience working in an educational environment. Previous experience working at the HR Officer level.

Experience using TES, Guardian, LinkedIn, and Indeed job portals or a similar online recruitment platform.

Experience using and maintaining HR systems, particularly Access Select HR and SIMS.

Please note, this job description is not an exhaustive list of duties and may be subject to change according to the school’s needs.

Benefits

25 days annual leave, plus bank holidays

Employee assistance programme

Group personal pension plan, 7% employer contribution

Discounted school fees

Regular social events

Season Ticket Loans

Eye Care Gym

Scheme Workplace Nursery Scheme

Cycle to work scheme

Safeguarding

ADCL is committed to safeguarding and promoting the welfare of our children and young people and as an employee of ADCL you will be expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All staff are trained in child protection and understand to report concerns by following the safeguarding policies. We ensure all candidates are properly police-checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.

Equal Opportunities

We are committed to equality of opportunity for all staff and applications from individuals are encouraged.

How to Apply

Please read the attached Applicant Information Pack to access full details about the position. Please complete the application in full and include a detailed statement explaining why you have the necessary skills and experience to be successful in this position.