HR and Office Administrator

Knaphill, Surrey
Proactive Global

HR and Office Administrator

Woking

28K- 32K per annum

HR and Office Administrator required in Woking to work for a specialist SME engineering and manufacturing organisation who build and ship equipment all over the world . The HR and Office Administrator is a key role to the business, You will be responsible for managing human resources administration, office administration, and providing personal assistance to the General Manager.

This dynamic role will require a proactive individual who is able to handle a variety of administrative functions, support the development of our HR processes, and ensure smooth office operations. The role will also involve interacting with staff across all levels and liaising with external partners, ensuring an effective and professional approach to HR and office tasks.

Key Responsibilities

• Assist line managers with employee relations matters, including note-taking during meetings and liaising with external employment law service providers or HR consultants.
• Coordinate employee performance reviews, updating the training matrix and supporting the arrangement of staff training.
• Maintain personnel records, including employment contracts, sickness records, and welfare-related documentation.
• Handle new starter documentation and the onboarding process, ensuring a smooth induction for all new employees, organising and communicate staff uniform and security requirements, including fobs and lockers.
• Coordinate pay communications and the issuing of employment contracts.
• Advertise open roles, liaise with recruitment agencies and direct candidates, and handle the initial stages of the recruitment process, including CV assessments and conducting first-stage telephone interviews and next rounds on-site.
• Manage and coordinate the work experience and apprenticeship program by liaising with students, colleges, and the workshop.
• Organize staff events, fostering team engagement and a positive workplace culture.
• Manage clock-in machine administration and maintain accurate records.
• Support office improvements and general office management activities.
• Manage fleet administration, including MOT, services, taxes, and breakdown coordination.
• Coordinate meetings, travel arrangements, and diary management, handle correspondence, including letters and expenses, and assist with taking and typing meeting notes.

The ideal candidate will have:

• At least 1 year of HR administration experience, with a solid understanding of HR processes and office administration.
• Strong organizational skills with the ability to prioritize and manage workloads effectively.
• A demonstrated ability to balance staff confidentiality with business operational needs.
• A positive, proactive attitude

If you have the above skills and wish to be considered for this position or find out more details then please contact Luana Ferreira on (phone number removed) or submit your CV to (url removed) alternatively, apply to this advert!

Proactive also offer a referral scheme for successful applicants – if you know anyone that could be suited to this position then please contact Proactive with there details and if they are placed by Proactive you will receive 250. T&Cs apply

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.