HR and Payroll Manager

Fairford Associates

HR and Payroll Manager – Commercial Cleaning & FM Services

Location: Central London

Salary: £40k-£45k

Why Join?

Founded three decades ago my family-owned client provides a range of cleaning and facilities management services to a predominantly central London based clientele.

The Opportunity

The HR and Payroll Manager will ensure compliance with legal and regulatory standards while overseeing key HR functions to support an efficient and well-structured workforce. This role manages centralised employee records, tracks attendance and holidays, monitors probation periods, and handles disciplinary matters in alignment with company policies. Additionally, it ensures payroll accuracy and timely wage payments and maintains compliance with labour laws and immigration requirements

What You ll Be Doing

• Maintain centralised employee records, including attendance, holidays, and immigration statuses.
• Gather candidate information from area managers and oversee the entire recruitment and onboarding process for cleaning operatives.
• Track holidays, attendance, and handle disciplinary matters in alignment with company policies.
• Monitor probation periods and ensure timely evaluations.
• Provide regular reports to management regarding HR metrics and compliance updates.
• Maintain a centralised employee database, ensuring accuracy and confidentiality.
• Ensure proper documentation for all HR processes, including payroll inputs and performance reviews.
• Regularly maintain and update role profiles, ensuring they are reviewed and revised every three months.
• Ensure adherence to labour laws, immigration requirements, and company policies.
• Oversee the preparation and submission of required documentation for legal compliance.
• Monitor immigration status and probation periods of employees.
• Maintain direct communication with the HR consultant on legal and compliance matters.
• Address disciplinary matters, monitor attendance, and handle grievances.
• Ensure proper escalation of unresolved issues to senior HR personnel.
• Update and communicate the company s disciplinary policies.
• Ensure employment contracts include all the necessary clauses to enable proper job performance.
• Develop and execute recruitment strategies to attract qualified candidates.
• Conduct interviews, manage offer processes, and oversee onboarding to ensure a seamless employee experience.
• Monitor immigration status and probation periods of employees.
• Coordinate and implement training programmes to enhance employee skills and performance.
• Implement induction processes, ensuring that new hires receive the training and information to perform their roles correctly.
• Ensure all staff receive the training required to comply with health, safety, and environmental standards.
• Promote sustainability and safety by ensuring compliance in HR operations and facilitating training, resources, and best practices that empower employees to integrate sustainability into their roles.
• Support and develop initiatives that promote organisational culture, teamwork, and employee satisfaction.
• Assist in planning events and activities to foster a positive work environment, i.e. sending special messages related to birthdays, anniversaries, Christmas, New Year, and other occasions.
• Ensure that training and induction programmes convey the company s values, promoting passion and perfection (company s legacy and history) among employees.
• Completion of all payroll tasks ensuring accuracy of all payroll and associated administrative tasks, making sure all employees are paid correctly and on schedule.
• Prepare and review payroll reports and collaborate with Finance on payroll matters.
• Develop and update payroll policies ensuring they adhere to best practices and complete all legislative changes including HMRC updates.

About You

At least 3 years experience in HR tasks such as recruitment, employee management, compliance and training.

A Bachelor s degree in HR, business administration, or a related field such as CIPD.

Possess a rounded knowledge of payroll management, HR admin, labour and immigration laws and compliance standards

You will have experience of Microsoft Office and HR management software

Spanish language skills whilst not essential would be useful

Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers. Please view our latest jobs on our website and follow us on Linkedin and Twitter. We do try to reply to each application personally, however as we receive a high number of applications for each role, we handle it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest.