HR Executive

TheCityUK

• To provide efficient, accurate, confidential and pro-active HR support to TheCityUK.
• To support the Director, HR in the co-ordination of various HR projects.
• To provide HR support to the Financial Services Skills Commission (FSSC) for up to 2 days per month

Closing Date: 4:00pm on Tuesday, 4th March 2025

Key Activities & Responsibilities

• Manage the recruitment process from authorisation through to onboarding. This will include management of relevant recruitment systems, reporting and adherence to our HR policies and procedures. It may also include the coordination of sponsorship paperwork for visas on occasion.
• Liaise with relevant line managers to arrange work experience opportunities, intern placements and secondees. Undertake the necessary processes to ensure risk assessments and relevant work time regulation legislation is complied with during work placements.
• Prepare contracts of employment, including fixed term contracts, consultancies, extension letters and any changes to terms letters for signing by Director, HR.
• Support the Director, Financial Management on all payroll related queries and keep appropriate payroll documentation in order.
• Assist the Director, HR with the preparation of annual salary and variable pay letters.
• Oversee and coordinate a professional and timely induction process.
• Co-ordinate the probation process, including sourcing 360 probation feedback and the preparation of relevant documentation.
• Assist the Director, Financial Management & Director, HR in the administration of the various benefit schemes and the regular communication about the benefit schemes to existing and prospective employees.
• Assist the Director, HR with the co-ordination of the family-friendly leave processes.
• Organise training & development, including the identification of suitable training providers, maintain training needs analysis data and assessment of training effectiveness.
• Maintain accurate diversity data for all employees and support engagement activities across the organisation.
• Assist with the rollout of the Performance Management timetable, ensuring managers complete relevant reviews within agreed deadlines.
• Manage the exit process for voluntary leavers. This will include the coordination of exit interviews and leaver documentations in line with HR policies and procedures.
• Assist staff with basic level employment queries.
• Stay updated on employment law changes and help maintain current HR documentation for TheCityUK and FSSC.
• Provide a range of administrative support to the Director, HR e.g. meeting arrangements, HR expense processing and room bookings.

HR Shared Service, FSSC Support

Co-ordination of pre/post-employment support for up to seven employees, including:

• Recruitment & Onboarding (as above)
• Pay administration (as above)
• Probation (as above)

Key Relationships & Interfaces

This role has a high level of interaction with internal staff and external parties. In many cases, this role holder will provide the first line of contact on behalf of TheCityUK so a professional, courteous and confident approach is essential at all times.

Person Specification

• Has gained experience across a range of HR functions, including recruitment
• Experience using and maintaining HR systems
• Studying or interest to study CPP or CIPD qualification
• Accurate writing, high attention to detail
• Familiarity with automated recruitment and talent management systems would be an advantage
• Administrative skills, including meeting scheduling and drafting correspondence
• Highly organised, prioritises effectively, escalates as needed
• Interprets HR policy and proposes solutions, showing initiative and innovative thinking
• Resilient, adaptable to changing priorities
• Takes ownership and responsibility
• Maintains confidentiality and discretion
• Calm, diplomatic, and able to work under pressure
• Positive outlook and good interpersonal skills
• Clear and effective communication skills

These core set of values are essential for effective performance in our company and provides a common purpose as to how we deliver our work on a daily basis.

TheCityUK is the industry-led body representing UK-based financial and related professional services. We champion and support the success of the ecosystem, and thereby our members, promoting policies in the UK and internationally that drive competitiveness, support job creation and enable long-term economic growth. The industry contributes 12% of the UK’s total economic output and employs over 2.4 million people – with two thirds of these jobs outside London across the country’s regions and nations. It pays more corporation tax than any other sector and is the largest net exporting industry. The industry plays an important role in enabling the transition to net zero and driving economic growth across the wider economy through its provision of capital, investment, professional advice and insurance. It also makes a real difference to people in their daily lives, helping them save for the future, buy a home, invest in a business and manage risk.

TheCityUK is committed to equal opportunities for all applicants regardless of race, gender, age, disability, religion, sexual orientation or gender.

We are proud to be a disability confident committed employer and, as such, all disabled applicants who meet the minimum requirements of the job as set out in the job description and person specification will be guaranteed an interview. Please advise at application stage or discuss in more detail